Total 37 administrative clerical job vacancies in manchester greater manchester m1 3hu

DUTIES AND RESPONSIBILITIES Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment. Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have. Responsible for direct booking of appointments negotiation of future appointments with the patient on a face-to-face basis using the electronic diary. Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate. Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests. Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures. Responsible for importing and exporting images to and from PACS using the Trusts intranet based request form and e-mail systems to record this activity. Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trusts intranet based requesting system. Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked. Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed. Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting. Obtain case notes, images and reports for radiologists within the department for specialist examination reviews. Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary. To maintain and improve communication links between Radiology and other departments throughout the Trust. Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings. Contribute to the training of new members of staff within the department, as required. Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems. To monitor and maintain appropriate levels of stationery as and when necessary. Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training. To participate in the Trusts mandatory training. Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

We have a fulltime vacancy at Manchester Royal Eye Hospital for an clerical officer to support the macular/diabetic/medical retinal booking and scheduling team and support reception cover for macular treatment outpatient services.

We wish to appoint an experienced and organised individual, with good IT skills who is able to demonstrate their ability to follow instructions correctly but also to work independently when required.

You must have excellent interpersonal and communication skills and be comfortable liaising with people at all levels. The role is public facing and office based so you must enjoy interacting with our patients, greeting them, and helping them with any queries.

You must have a good telephone manner as the role also involves contact with patients on the phone. You will have good all round administration skills, good basic numeracy and literacy skills, organisational / prioritisation skills, attention to detail and a willingness to be trained.

MFT is England’s largest NHS Trust with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!


This advert closes on Friday 26 Jul 2024

Proud member of the Disability Confident employer scheme

Alternative Futures Group is the North West’s largest Mental Health and Learning Disability charity.

With a strong track record over 30 years, we work locally in the community and through our Treatment and Recovery Centres to provide a wide range of innovative and bespoke care services.

We have a vision to create a world where people control their lives. Here at AFG, we pride ourselves on helping the people we support to design, develop and ‘own’ the support they receive by planning this with them; we support people to make informed choices and increase their own independence; and we support people to maintain their own health, wellbeing and living environment. These principles are really important to us.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our AFG family. If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.

We are looking to recruit a Clerical Officer, responsible for undertaking the full range of administrative and secretarial support, as required, with a professional and customer focus in our Registered service.

The post holder is expected to work flexibly but will undertake a range of tasks suitable to their location, as delegated by the Registered Manager. It is likely that the post holder will provide specialist support in particular areas of work, but will be expected to perform a wide range of functions as the needs of the organisation dictate. The post holder will carry out their work in line with the agreed corporate processes and policies.

This role is Band I as per our structure.

The post holder will communicate with a range of internal and external customers. A professional, efficient, flexible and helpful approach is required to providing support, information and the ‘first point of contact’ for internal and external customers, including families, commissioners and regulators. The post holder is expected to have sound administrative and organisational skills.

This role holder will be required to provide a high quality, continuous professional service across the Service to a range of customers who have varying demands and priorities. The post holder will need to take a flexible approach to the tasks they are presented with and be able to prioritise workload (guided by the Registered Manager) according to demands, the strategic direction and the needs of the organisation. This role will need to develop good internal relationships to ensure that they fully understand the needs of their customers.

Proud member of the Disability Confident employer scheme

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

DUTIES AND RESPONSIBILITIES Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment. Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have. Responsible for direct booking of appointments negotiation of future appointments with the patient on a face-to-face basis using the electronic diary. Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate. Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests. Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures. Responsible for importing and exporting images to and from PACS using the Trusts intranet based request form and e-mail systems to record this activity. Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trusts intranet based requesting system. Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked. Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed. Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting. Obtain case notes, images and reports for radiologists within the department for specialist examination reviews. Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tool. Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary. To maintain and improve communication links between Radiology and other departments throughout the Trust. Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings. Contribute to the training of new members of staff within the department, as required. Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems. To monitor and maintain appropriate levels of stationery as and when necessary. Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training. To participate in the Trusts mandatory training.

Administrative Assistant (Study Centre) 048/23-24Xaverian College is a Catholic Sixth Form College in which members of staff are committed to the Mission of the College and exemplify Gospel values in the care and support of all community members.
Xaverian College is committed to providing a safe learning environment in which every community member can achieve their full potential, feels valued, safe and supported, and is free from all forms of harassment, discrimination and anti-social behaviour. We are a college that promotes and celebrates diversity and which practises equality of opportunity.
About the role:
This ‘outstanding’ Sixth Form College, based in Manchester, is looking to appoint an Administrative Assistant to work within the Study Centre. Duties will include supervising students independent study and to provide an administrative service for the College’s Main Office and Student Services.Part time hours across Monday - Friday will be considered. Please state your suggested hours on the application form. Further information about the roles and requirements can be found in the accompanying job description and person specification/further information documents. Title: Administrative Assistant (Study Centre)Job Reference: 048/23-24
Hours/Contract: Full time (35 hours per week), term time plus 3 weeks (42 weeks) – 0.91 FTE (full time equivalent)Salary: SFCA Support Staff Salary Scale Point 7-10 (£23,585 – £25,276 per annum (pro rata amount: £21,345 – £22,876 per annum)Start date: 27th August 2024Closing date: 12 noon, Friday 5th July 2024

ADMINISTRATIVE ASSISTANT
(Term time only plus 10 days)
36 hours per week Band 2 (Steps 1-3) £31,716 to £34,770
The Governors of this successful school, which has a very caring ethos, invite applications from an enthusiastic and committed person to work as an administrative assistant.Purpose of the job: under the guidance of senior staff, to be responsible for undertaking of administrative/financial/organisational processes within the school and to assist with theplanning and development of support services.
The successful candidate will be:
committed to promoting the Catholic ethos of the school
an effective communicator with a positive attitude
honest, reliable, flexible and able to work as part of a team
a confident user of a variety of IT software programs
well organised with excellent literacy and data handling skills
enthusiastic about working with children
The school offers the opportunity to:
work in close partnership with a dedicated and supportive staff and Governing body
develop your career in a beautiful school with excellent facilities and positive links with parents and the vibrant local community attend training and CPD opportunities to further develop your office administration knowledge, understanding and skillsVisits to the school are warmly welcomed. Application forms and further details are available
from the school website or by contacting the school office.
Closing date: Monday 1st July 2024 at midday
Interviews: Thursday 4th July 2024

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

To ensure the provision of a comprehensive, high quality and efficient administrative and secretarial service for Paediatric Ent Department. To work as part of a team ensuring that adequate cover is provided for administrative/secretarial colleagues during planned absence, sickness, or workload pressures

College Administrative Assistant (Learning Support)Start date: August/ September 2024 Salary: Scale 5 - £25,044 - £26,944 per annum pro rata (actual salary £21,613 - £23,253 per annum based on 36 hours per week, term time only) Leyton Sixth Form College offers a wide range of A level and vocational courses to approximately 2,300 full-time 16-19 year old students. We strive to provide high quality education and support to our students in fulfilling their academic potential and becoming thinking, questioning and caring members of society. We are an ambitious, diverse and inclusive College and we are proud of the success and achievements of our students and staff and the contribution that we make to our community. At the heart of our culture and ethos is our commitment to being a responsive, innovative and forward-thinking College and a thriving learning community. In order to realise this commitment in our day-to-day work, we have developed a framework of Compassionate Education, a concept which embraces high expectations and inclusive practice, seeks to apply the principles of equity, diversity and belonging in all we do, promotes the importance of positive mental health and wellbeing for all and advances our ambition to be an anti-racist organisation. We are currently seeking an exceptional administrative assistant for Learning Support. You will make a significant contribution to our highly successful Learning Support programme area.   In return we offer a wide range of staff benefits and the opportunity to work within a thriving learning community. Leyton Sixth Form College is an equal opportunities employer and is committed to diversifying the background of its workforce and welcomes applications regardless of sex, gender, race, age, sexuality, religion, belief or disability. For further information about the role and how to apply, please download the job description and person specification and follow the link below to our online application process via FE Jobs.  Please note that CVs will not be accepted for this role.
Closing date for applications: Sunday 9th June 2024 Interview date: Friday 21st June 2024 Leyton Sixth Form College has a strong commitment to safeguarding students and safer recruitment. All posts are subject to enhanced DBS clearance.

We have an exciting opportunity for an HR Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Provide all HR administrative support to ensure effective and efficient running of the school.Undertake all HR administrative duties related to the recruitment of staff to Ricards Lodge High School.To ensure that the processing of all new staff, staff salary changes, resignations and other changes are undertaken on a timely basis.Support in processing DBS checks for existing staff and new recruits.To respond to telephone calls and enquiries efficiently and in a professional and supportive manner.To communicate with applicants via our recruitment portal.Provide administrative support to the Senior Leadership Team, as required.To ensure regular and efficient input, maintenance and collation of a wide range of personal data on the schools HR systems and School Information Management system (SIMs).To assist with providing information for staff workforce Census returns.Be aware of and comply with all school policies and procedures including: Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on siteThe staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

DUTIES AND RESPONSIBILITIES Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format Communicate complex information about appointments schedules to patients Communicate with patients who may be anxious, angry or upset Exchange relevant information with GPs and other health professionals Deal compassionately with distressing situations Liaise with other members of staff regarding case notes and patient visits Ensure that all new referrals are registered within 24 hours of receipt, and scanned onto the Patient Administration System (CareFlow) and CWP. Liaise with referring Trusts regarding any outstanding patient reports as per Minimum Data Set (MDS) requirements. Maintain patient confidentiality at all times Resolve issues arising in own role, such as cancellation of patient appointments and missing patient notes Use own initiative to liaise with clinical staff and other colleagues where necessary regarding patient queries Use patient information systems to assist patients and staff with solving issues Apply knowledge to correctly code treatment appointments and first definitive treatments Assess patients demographic details and alert management if they do not reach eligibility criteria for treatment in the NHS Plan for patient admissions, appointments and discharge Make alterations to clinic structure to accommodate arrival of unexpected patients Undertake general administrative duties e.g. collating and disseminating incoming and outgoing correspondence, filing paperwork, to contribute to the effective operation of the team. Ensure that annual leave does not occur at the same time as colleagues Update information, admitting discharging and transferring patients on the patient information system. Work in patient information system, requiring standard keyboard skills Use office equipment including PCs, and phones Provide comprehensive advice to patients/relatives regarding appointments Signpost patients to other areas of hospital Follow all relevant policy and legislation Work collaboratively with colleagues to ensure policies are adhered to To provide induction support to new post holders Demonstrate workplace routines to less experienced members of staff Undertake surveys/audits as necessary to own work Post holder is expected to follow all relevant protocols, SOPs and standard practice. Support Manager is available as point of reference for any queries and will meet regularly with staff Plan and organise own time and workload activity with prioritisation and liaising with team members Use own initiative to solve problems and answer staff and patient enquiries

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!