Total 7 finance banking insurance job vacancies in sheffield s5 7at

Working within the Finance team; the post holder will also work effectively across the ICB in a multi-disciplinary environment and regularly liaise with other organisations across the region Produce month-end accounts and reports, for a designated portfolio, contributing to the total accounts of the ICB, including forecasting to the end of the financial year, by analysing complex trends, reconciling the general ledger, calculation and input of accruals and forecasts to the accounting system, cost centre reviews and other month end queries. Investigate variances from budgets as required and provide advice and take corrective action Plan own workload to ensure deadlines in monthly, quarterly, and annual finance timetables are met and support the team to ensure all reporting deadlines for the team are achieved

The post holder will work as part of a team in delivering an efficient and effective Financial Management Support service. Continually review and improve internal systems and use of external systems in both the accuracy and timeliness of the financial and management accounts. Provide and receive complex information. Discusses financial queries with staff, suppliers, customers, which are often complex.

Key Result Areas/Responsibilities: To ensure invoices are checked against the CHC database against packages of care and planned costs To proactively communicate with providers around queries on invoices submitted, and to request further appropriate backing information to validate the invoices in readiness for payment. To work in partnership with local Places and providers in formulating action plans to minimise the backlog of invoice queries. To ensure invoices are not duplicates or have already been paid. To ensure that the patient being charged for is the responsibility of the Place for whom the invoice relates. To ensure the service being charged for is the responsibility of the Place to pay. To ensure the service being charged for is consistent with the service the patient has received. To operate within the Controlled Environment for Finance ensuring strict confidentiality in respect of patient identifiable data is maintained To be responsible for working within current procedures for own working practices and to, where appropriate, implement changes to improve own working practices and procedures To deal with telephone calls and general enquiries and redirecting as appropriate ensuring all messages are passed to staff in a timely manner. To maintain efficient and up to date filing systems both manual and computerised. Data inputting, e.g. spreadsheets (Excel), Oracle (General ledger). To communicate with other members of staff, colleagues and service users across the South Yorkshire Place relevant to the role and using appropriate communications method, e.g. verbally, electronically. To participate in the PDR process to maintain and develop skills. To attend and provide support for any organisational events, seminars and training. Support the general running of the financial services section by undertaking other general admin duties eg: photocopying, printing and filing.

Accounts Receivable: Maintenance of the periodical income register and the raising of related sales invoices, ensuring that all debtor records are accurate and kept up to date Critically analyse and verify sales invoice requests. Ensure supporting information is validated prior to invoice being raised. Valid debtor request should be action within 2 working days Ensure invoices and credit notes raised are accurate, and Output VAT has been included where appropriate in line with Custom and Excise regulations Proactively perform credit control actions to reduce the aged debtors to a minimum level. Keep accurate records of correspondence with customers and keep an issues and query log for follow up actions by team members and management Ensure that Accounts Receivables reminder letters are posted each day and monthly statements are despatched after closedown Respond to telephone queries from other departments within the Trust and external customers Maintain records of outstanding queries and agreed actions on the financial ledger using the notes function attached to customer records Follow up outstanding debtor accounts and, where appropriate, in consultation with the Finance Team Leader, refer debts to a debt collector or the Trust's solicitors and liaise with them on the appropriate action to tak Bring any debt risks to the attention of the Finance Team Leader and senior management Ensure Purchase Ledger Suppliers Amendments are action in accordance with set procedures and with the NHS Counter Fraud Authoritys guidance. These amendments are to be authorised by the Financial Accounts Assistant To produce and maintain clear standard procedure notes (SOPs) for all aspects of the function. Accounts Payable: Ensure all purchase invoices are registered and processed within 2 working days of receipt. Where invoices have been received without an official order these should be returned to the supplier directly. Details of non-compliance should be brought to the attention of the Finance Team Leader Input VAT should be assessed for each invoice and COS recovery reference should be clearly visible on the document making sure that VAT is recovered first time at all times. Invoice Prepayments should also be considered, and identified and brought to the attention of the Team Leader Reconcile Suppliers statements for reviews by the Finance Team Leader using Excel spreadsheets Scan or file computer output, processed accounts/invoices and other records as appropriate per the Department of Health and Social Cares Records Retention guidance Respond to telephone queries from other departments within the Trust and external suppliers Ensure the unprocessed invoice report is reviewed weekly and provide detailed reports to the Finance Supervisor of long standing issues. Actively chase approval or goods receipting from budget holders, budget managers and Procurement colleagues to ensure timely payment of invoices Review the Good Received Not Invoiced (GRNI) report monthly and identify to the Finance Team Leader those requiring reversal. The reason for the reversal should be documented for audit purposes Maintain records of outstanding queries and agreed actions on the financial ledger using the notes function attached to supplier records Prevent late payment interest, legal letters and court summons from being pressed upon the Trust by ensuring all queries are resolved in a timely manner To produce and maintain clear standard procedure notes (SOPs) for all aspects of the function Goods and Service Receipting: Responsible for ensuring that GRN procedures in respect to receipting of all non-stock goods ordered via blanket/value and ad-hoc orders are followed Liaise with Purchasing staff and other Stores Staff to resolve any problems associated with goods receipting and ordered goods Liaise with Accounts Payable section in respect to queries over goods receipting and invoicing as required Regularly monitor the unprocessed invoice report, and take action to rectify any receipting issues preventing invoices from processing and payment Actively monitor the value orders against usage via the Integra order level workflow, and liaise with relevant budget holders as necessary To promote the adherence to the No-PO-No-Payment Policy Liaise with external Suppliers to resolve queries over goods receipting and invoicing as required Resolve customer queries and complaints Responsible for date stamping and distribution of mail relating to purchasing and receipts section as required; and for scanning and attaching these onto the financial system Responsible for the production and reviews of the Standard Operating Procedures (SOP) relevant to the post Any other duties designated by the Finance Team Leader and agreed with post holder General Duties (Payables and Receivables): To assist in the Agreement of Balances process, responding to statement queries and ensuring the escalation of disputed balances Update the Authorise Signatory Database (ASD), ensuring all leavers are removed and cost centres are added to all existing signatories To assist with any improvements and developments within the department Provide cover in respect of Residents Financial Services and ISF day-to-day operations To provide cover to the Cashiering function at the Trusts Finance Department as require Filing, archiving and general administration

To act as Personal Assistant to members of the Executive as required,providing the full range of secretarial and administrative support services.This will range from routine correspondence to matters of a confidential or sensitive nature.Be responsible for the day to day functioning of the office of allocatedmembers of the Executive, dealing with incoming mail, sorting,distributing/circulating as appropriate and acting on urgent matters without further advice.To provide advice and reasonable support to staff within the directorate(s) of those Executive members, enabling an efficient administrative function to best support the activity of the Executives.Draft and prepare reports on behalf of members of the Executive as required for Council of Governors, Board, Committees or other meetings.Liaise with Corporate Assurance Officers to ensure the prompt submission of reports on behalf of the allocated member(s) of the Executive.Develop and maintain systems in relation to the Executive membersbudgetary responsibility, including day-to-day activities such as preparingpaperwork and online documents requiring sign-off, to ad hoc work supporting the Executive members monitoring and review of budgetary matters.Maintain appropriate systems to ensure that annual leave, study leave,maternity leave and sick leave monitoring under the responsibility of theExecutive member(s) are correctly recorded and that Payroll are notifiedaccordingly.Prepare monthly absence monitoring reports for Human Resources as appropriate.Develop, monitor and maintain systems to ensure appropriate supervision and appraisal arrangements are in place for the direct reports of the allocated Executive member(s), including diarising meetings with appropriate frequency and registering supervision meetings on the necessary systems.As required and subject to the involvement of the allocated Executivemember(s), liaise on behalf of the Executive Director as appropriate withCorporate Affairs in relation to any relevant Freedom of Information orComplaints matters that may arise.Attend Executive-led leadership/team meetings, and other internal meetings involving the allocated Executive member(s) that do not form part of the formal SHSC governance structure, taking notes and actions and providing general support as reasonably required.Ensure that adequate stationery stocks are maintained including takingresponsibility for ordering where necessary.Manage any IT issues on behalf of allocated Executive member(s), including the ordering of repairs and new kit and the management of any updates.Use IT systems as required to fulfil the duties of the role, including Microsoft programmes, finance administration software, Board/committee software and any other systems as required.

Financial Planning and Analysis Working with the Directorate Financial Management and Financial Accountancy Teams collating data for all long-term financial modelling for the Trust, both for the annual planning process and financial reporting, ensuring consistent format of reporting and clear audit trail of data. Interpret detailed Directorate commentaries, at an Organisational level, for any variances between the budget and forecast submissions and actual financial performance, both for annual planning and monthly financial reporting and analysis. To provide professional leadership and management of the costing team, supporting the Costing Accountant in the roll out of integrated Service Line Reporting (iSLR) and Patient Level Information and Costing System (PLICS). To work closely with finance colleagues in the preparation of business cases - ensuring that the costs, benefits, income and expenditure of such schemes are fully understood from an organisational perspective to ensure financial sustainability; and to monitor Business cases through the governance process and ensure that the appropriate timetable of finance responsibilities is in place. To maintain and ensure that all Trust financial control procedures including Standing Orders (SOs) and Standing Financial Instructions (SFIs) are adhered to. To work with the Trusts Head of Contracting and Tender Management to understand the relationship between patient activity data, other key performance indicators; and the financial performance of respective areas, to anticipate trends and identify weaknesses in modelling assumptions, and to establish any implications on corporate support services and service funding streams. In conjunction with Finance and wider Trust colleagues carry out post implementation reviews once a business case has been approved and implemented, to measure performance against the approved benefits realisation plan. To support Finance colleagues in the negotiation process of external service agreements, and provide financial analysis to underpin these agreements. To continually develop an understanding of the Trusts overhead position and devise the appropriate resource allocation principles for costing and budget setting purposes. To develop the use of the Integra Budget and Forecasting module for use across the department. . Strategic Planning In conjunction with Finance colleagues, co-ordinate analysis of potential Trust-wide savings programs that are realistic, achievable and have ownership. To develop strong relationships with finance colleagues and senior managers, developing a culture of shared responsibility for financial issues. To provide advice and education on business management issues to improve the financial awareness, performance, cost effectiveness and efficiency, revenue generation and to maximise the use of Trust assets. To take a strategic view on budget proposals across the organisation; advising on the validity/affordability of plans, ensuring the organisation spends within agreed budget limits and that value for money is secured in the long term. To provide analysis and insight into the information held on the Model Hospital Portal and benchmarking results to identify service development and efficiency opportunities for the Trust. To provide analysis and insight on financial performance for internal discussions/decision making and for external and statutory purposes. To lead investment appraisal and highly complex financial analysis of Trust development proposals and business cases which involve other organisations, commercial joint ventures and partnerships and specialist commissioners. To have an awareness of sector wide developments and advise on the potential impact on the Trusts performance. To co-ordinate the annual planning timetable in conjunction with finance colleagues and the Strategy and Planning team. Contribute to the development of Trust Wide Integrated Business Planning process in conjunction with Teams across the Trust. Performance and Decision Support To manage the provision of comprehensive, timely and accurate financial management information, including written analysis of Trust opportunities and efficiencies. To monitor and improve the processes for financial reporting, ensuring internal and external requirements are achieved with respect to Trust performance initiatives. To ensure that analysis and financial reporting of progress towards cost improvement plans are in place to support the financial aspects of programs and schemes. To have an awareness of sector wide developments and advise on the potential impact on the Trusts performance. Service development To recruit, train & develop line managed team members in order that they can competently undertake the responsibilities and tasks required of them and that the financial information and advice supplied is provided in an accurate, relevant and timely manner To provide education and training on complex financial issues to non-finance managers and convey financial concepts, policies and procedures clearly and persuasively. This includes ensuring that Standing Financial Instructions, Standing Orders and Schemes of Delegation are understood and adhered to. As a professionally qualified accountant, fulfil mandatory Continuing Professional Development (CPD) requirements of the relevant professional body and be responsible for keeping the skills and knowledge required for the post up to date such that all advice given and decisions made are based on the best and most recent information available.

For full details, please see the job description and person specification attached. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care