Total 7 job vacancies by Raffles Shipmanagement Services Pte Ltd

Responsibilities:

• Verify crew qualifications and documentation.
• Apply for flag state endorsements and certificates as required.
• Monitor and plan regular and timely crew changes before contract completion.
• Prepare Seafarer’s Employment Agreements according to regulated wage scales.
• Update personal records of crew in the crew management system (Danaos).
• Monitor the expiration of crew documents and arrange for renewals or repatriation if necessary.
• Handle visa applications, flight bookings, and hotel reservations.
• Ensure all necessary permits, invitation letters, guarantee letters, and travel itineraries are obtained before mobilization.
• Prepare claims related to crew travel expenses.
• Manage and record crew insurance claims due to medical issues or injuries.
• Oversee performance appraisals and career progression for seafarers.
• Ensure compliance with company policies and procedures for all crewing matters on assigned vessels.
• Apply for or renew Collective Bargaining Agreements for relevant vessels and ITF Blue Cards annually.
• Participate in annual crew budget planning and cost optimization.
• Ensure the well-being and welfare of the crew, addressing any issues or concerns promptly.
• Stay updated with and ensure compliance with international maritime regulations and standards.
• Be prepared to coordinate emergency responses and crew evacuations if needed.
• Organize and coordinate training programs for crew members to enhance their skills and knowledge.
• Perform additional duties as assigned by the Manager.

Requirements:

• Minimum Diploma holder with 1-2 years of relevant experience in the marine industry.
• Experience with Singapore port limit harbour craft manning processes, including the application and renewal of harbour craft crew work permits, manning licenses, pilot exemption certificates, mandatory MPA training and refresher courses, as well as Inland Revenue income tax for crew and MOM levies, would be an added advantage.
• Handle overseas manning agent & seafarers from Indonesia. Proficient in Bahasa Indonesia is an added advantage.
• Strong team player capable of working with minimal supervision.
• Proficiency in MS Office applications.
• Excellent interpersonal, communication, and computer skills.
• High level of accuracy and attention to detail.
• Strong problem-solving abilities to handle any issues that arise effectively.
• Capability to manage multiple tasks and prioritize effectively under pressure.
• Strong customer service orientation, particularly in dealing with crew members and their needs.

Responsibilities:

· Daily monitoring of assigned vessel to maintain the vessel in safe operations.

· Managing compliance with necessary IMO & Statutory Conventions.

· Shipboard familiarisation, training & safety drills

· Communication with Flag State, Port State, Classification Society & other government bodies.

· Health, safety, security & environmental management Assessing into computerized safety management system for reviews and closing of reports

· Carry out investigation and root cause analysis for non-conformance report, accident, and incident.

· Prepare vessel for third party vetting inspections for Tankers / Bulk Carrier and following up submissions to the third party.

· Monitor and maintain the assigned vessel’s conforms to class and statutory periodical surveys and internal & external audits. To plan and arrange for Surveyors attendance of same.

· Inspect assigned fleet periodically according to Company's policy and to submit written report.

· Liaise with Technical Superintendent, Master or Chief Engineer on the vessel's maintenance programme and on operational matters.

· Coordination with Chartering Department and the masters for cargo carriage / operation matters.

· Monitors fleet's navigational, deck and cargo operation efficiency, ship and crew safety policies.

· Informs vessels of National, Class, International regulations, and rules in force.

· Carry out vessel routine inspection and visits.

· Liaise with Masters on maintenance of LSA/FFA equipment.

· Vetting of Senior Deck officers for employment on vessels.

Requirements:

· Candidate must possess Master Mariner (unlimited) Class 1 Certificate of Competence (COC).

· Preferably with oil & chemical tanker sailing experience.

· ISM/ISO/ISPS Auditor qualification is an advantage.

· Willing to travel & sail with vessel for short voyages and evaluate problems and assist management.

· Familiar with international and local maritime regulations and requirements.

· Well versed in English & computer literate (i.e. MS Applications).

· Strong team player with good interpersonal skills.

· Good communication & leadership skill to motivate marine team & crews.

· Able to manage multiple priorities & work under pressure.

· Proactive, team worker, hardworking and detailed are essential qualities.

· Strong sense of integrity and professionalism.

· Around 1 - 2 years plus shored-based Master experience are encouraged to apply.

Responsibilities:

• Verify crew qualifications and documentation.
• Apply for flag state endorsements and certificates as required.
• Monitor and plan regular and timely crew changes before contract completion.
• Prepare Seafarer’s Employment Agreements according to regulated wage scales.
• Update personal records of crew in the crew management system (Danaos).
• Monitor the expiration of crew documents and arrange for renewals or repatriation if necessary.
• Handle visa applications, flight bookings, and hotel reservations.
• Ensure all necessary permits, invitation letters, guarantee letters, and travel itineraries are obtained before mobilization.
• Prepare claims related to crew travel expenses.
• Manage and record crew insurance claims due to medical issues or injuries.
• Oversee performance appraisals and career progression for seafarers.
• Ensure compliance with company policies and procedures for all crewing matters on assigned vessels.
• Apply for or renew Collective Bargaining Agreements for relevant vessels and ITF Blue Cards annually.
• Participate in annual crew budget planning and cost optimization.
• Ensure the well-being and welfare of the crew, addressing any issues or concerns promptly.
• Stay updated with and ensure compliance with international maritime regulations and standards.
• Be prepared to coordinate emergency responses and crew evacuations if needed.
• Organize and coordinate training programs for crew members to enhance their skills and knowledge.
• Perform additional duties as assigned by the Manager.

Requirements:

• Minimum Diploma holder with 1-2 years of relevant experience in the marine industry.
• Familiarity with applying for work permits for harbour craft licensing would be an added advantage.
• Handle overseas manning agent & seafarers from Indonesia. Proficient in Bahasa Indonesia is an added advantage.
• Strong team player capable of working with minimal supervision.
• Proficiency in MS Office applications.
• Excellent interpersonal, communication, and computer skills.
• High level of accuracy and attention to detail.
• Strong problem-solving abilities to handle any issues that arise effectively.
• Capability to manage multiple tasks and prioritize effectively under pressure.
• Strong customer service orientation, particularly in dealing with crew members and their needs.

Responsibilities:

• Monitor vessel operational needs and repairs preventive maintenance to avoid down time and port state control issues.
• Coordinate with vessel operators for any repairs to be carried out that affects the vessel schedules.
• Arranging repairs and service as required and negotiating for competitive price.
• Planning and monitoring of vessel operational budget.
• Preparing of vessel dry docking specifications, budgets and reports.
• Supervise dry docking repairs and daily reporting of activities.
• Monitoring of vessel dry docking cost and updating to the management weekly and before departure.
• Preparing the vessel for class surveys, updating of survey status and maintaining vessel in Class
• Vetting the vessel requisitions, quotation and approvals.
• Monitoring of vessel daily report, main engine parameters, Lub oil Robs status, work report done.
• Monitoring vessel lub oil consumption.
• Monitoring vessel lub oil sample analysis and advising the vessel for corrective actions if required.
• Vetting the fuel oil analysis results and advising the vessel if spec is not met.
• Monitoring vessel machinery R/Hs and PMS system.
• Prepare vessel for third party inspection and vetting vessel in coordination with Marine Manager, Marine Superintendent and the Master.
• Carry out vessel routine inspection and visits.
• Vetting of senior officers joining the vessel, signing off debrief and pre-joining briefing
• Vetting hot work permit, risk assessment system
• Assessing into computerized safety management system for reviews.
• Carry out root cause analysis for technical break down reports, accident and incident.
• Carry out investigation for root cause of machinery breakdown and preventive measures
• To coordinate with underwriters surveyors, Class surveyors and repair company / yard for H&M / P&I matters. Compiling of cost and reports for submitting to underwriters
• Carry out pre- purchase S&P inspections
• Supervising taking over of vessel management as well as sales of vessel.
• Hands on experience and able to trouble shoot and motivate crews to perform duty respectively
• Willing to sail with vessel for short voyages and evaluate machinery problems and to plan for repairs to prevent stoppages and breakdown

Requirements:

• COC Class I Marine Engineer .
• Hands on experience and able to trouble shoot and motivate crews to perform duty respectively
• Willing to sail with vessel for short voyages and evaluate machinery problems and to plan for repairs to prevent stoppages and breakdown.
• Fresh sea going Marine Engineer with Chief Engineer experience looking to step ashore are encouraged to apply

Job Responsibilities:

• Assist to the Technical Manager, Marine Manager and Superintendents in monitoring the vessel maintenance and operational service and repairs requirements. Communicate where required with the vessel.
• Work closely with the Technical Managers and Superintendents for sending out repairs and service requirements of the vessels to the vendors.
• Maintain and update New Building Warranty and Repair Claims Status.
• Maintain and update the electronic document Procurement System’s Purchase Order for repairs and services and workflow process on the invoicing.
• Monthly download the class status from the website, review and aid the Technical Superintend. To monitor and plan for the assigned vessel’s class survey status including CMS, COC that are due.
• Arrangement of Class Surveyor attendance.
• Assist the Technical Superintendent to monitor the assigned ship’s maintenance system (ADMAX) for any outstanding due jobs.
• To monitor closely on vessel LSA FFA annual maintenance, gyro compass annual servicing, life rafts and Lifeboat annual inspections.
• Assist The technical Superintendent to monitor vessel lubricating oil 3 monthly submissions to the assigned lubricating oil vendor’s laboratory for test and analysed results are notified to the Technical Superintendent for any advisory actions (if any) to the vessels.
• Monitors vessel monthly submission of Cooling Water and Boiler logs for review by the assigned chemical company.
• Monitors and maintain the vessel portable gas detectors for annual calibrations and service.
• Monitors the vessels portable UTI tapes for annual calibrations and service.
• Assist the Superintendent In coordination with Vessel Senior Office to with clear and precise detail work repair or service specification for quotations to the repair vendors.
• Monitor vessel offloaded items for repairs, recondition. Timely ensure same are delivered or plan for delivery.
• In close coordination with the Purchasers for any gas bottles offloaded for exchange in the off-landing note by the vessels.
• Arrange repair vendors attendance including informing the agents to coordinate for transports and accommodation where necessary.
• Inform the master on the planned technical service arrangements prior port of call.
• In close coordination with the purchasers for timely delivery of spare parts required for repairs as well as cost effectiveness on sea or land transportation cost.
• Vets, on Owner's behalf, charterer’s submission of disbursement and assignment of correct account codes.
• Liaise with Superintendents in preparation and submission of vessels insurance claims documentation.
• Arrange for stand in when not able to serve the vessel, due to travel, vacations, etc.

Requirements:

• Diploma or COC Class 3 with ship management technical department work experience
• 2 years’ sailing experience as junior deck or engineer is an advantage. Those without this criterion can be considered based on similar merits.
• Proficient in Microsoft office applications
• An eye for detail and analytical
• Well organized and good time management
• Good team player and self-motivator
• Fresh graduates in Maritime Studies are welcome to apply.

Job Responsibilities:

Procurement of spare parts, stores and lubricants for vessels.

This will cover the following duties & responsibilities:

1. Review requisition for spares, stores and lubricants from vessels and superintendents.

2. Based on these requisitions, prepare enquires and send to selected suppliers for quotations

3. Review quotations for correct offer. Seek clarification from suppliers or vessels, if necessarily

4. Pre-select the supplier offer based on:

a. Meeting requirement

b. Delivery schedule

c. Competitive pricing

d. Reliability based on past experiences

5. Forward selected supplier offers to Superintend to countercheck the specifications and approve the quotation.

6. Send to HOD to approve issue of PO to selected Supplier.

7. Issue PO to selected Suppliers

8. Monitor the readiness of purchased item.

9. Co-ordinate with supplier, forwarder, port agent and various parties to ensure timely delivery of goods onboard vessel at convenient ports worldwide.

10. Communicate with vessels to ensure items are delivered timely and ensure necessary documents are returned to office for processing.

11. Matching of PO, DO and invoices to ensure payment to suppliers are timely

12. Maintain up-to-date record and files for quick retrieval.

13. Perform supplier qualification and audit

Handling of projects and other duties assigned to improve work efficiency as required

Job Requirements:

• Min. Diploma in Supply Chain/Engineering/Marine discipline.
• 2 years related experience in shipping environment preferred.
• Conversant with Microsoft applications
• Excellent communication, interpersonal and negotiation skills
• Good team player who is an analytical and self motivator

Responsibilities:

• Monitor vessel operational needs and repairs preventive maintenance to avoid down time and port state control issues.
• Coordinate with vessel operators for any repairs to be carried out that affects the vessel schedules.
• Arranging repairs and service as required and negotiating for competitive price.
• Planning and monitoring of vessel operational budget.
• Preparing of vessel dry docking specifications, budgets and reports.
• Supervise dry docking repairs and daily reporting of activities.
• Monitoring of vessel dry docking cost and updating to the management weekly and before departure.
• Preparing the vessel for class surveys, updating of survey status and maintaining vessel in Class
• Vetting the vessel requisitions, quotation and approvals.
• Monitoring of vessel daily report, main engine parameters, Lub oil Robs status, work report done.
• Monitoring vessel lub oil consumption.
• Monitoring vessel lub oil sample analysis and advising the vessel for corrective actions if required.
• Vetting the fuel oil analysis results and advising the vessel if spec is not met.
• Monitoring vessel machinery R/Hs and PMS system.
• Prepare vessel for third party inspection and vetting vessel in coordination with Marine Manager, Marine Superintendent and the Master.
• Carry out vessel routine inspection and visits.
• Vetting of senior officers joining the vessel, signing off debrief and pre-joining briefing
• Vetting hot work permit, risk assessment system
• Assessing into computerized safety management system for reviews.
• Carry out root cause analysis for technical break down reports, accident and incident.
• Carry out investigation for root cause of machinery breakdown and preventive measures
• To coordinate with underwriters surveyors, Class surveyors and repair company / yard for H&M / P&I matters. Compiling of cost and reports for submitting to underwriters
• Carry out pre- purchase S&P inspections
• Supervising taking over of vessel management as well as sales of vessel.
• Hands on experience and able to trouble shoot and motivate crews to perform duty respectively
• Willing to sail with vessel for short voyages and evaluate machinery problems and to plan for repairs to prevent stoppages and breakdown

Requirements:

• COC Class I Marine Engineer .
• Hands on experience and able to trouble shoot and motivate crews to perform duty respectively
• Willing to sail with vessel for short voyages and evaluate machinery problems and to plan for repairs to prevent stoppages and breakdown.
• Fresh sea going Marine Engineer with Chief Engineer experience looking to step ashore are encouraged to apply