The post holder will provide a quality and responsive Personal Assistant service, to the Managing Director / Clinical Director as.....
The post holder will provide a quality and responsive Personal Assistant service, to the Managing Director / Clinical Director as required.
You will need to be able to use your initiative and plan your own workload in a way that supports the business programme of the Managing Director/Clinical Director.
In addition, you will be expected to exercise judgment and initiative when communicating with other senior managers, Trusts and outside agencies, and to act as a focal point for queries on behalf of and in the absence of the Managing Director. A confident and engaging telephone/email manner and the ability to act in a proactive manner are essential. The role will involve working independently, supporting the Managing Director/Clinical Director in managing complex relationships with external and internal stakeholders and will require a significant level of interpersonal skills.
The post holder must be comfortable working with varied professional groups. An aptitude for innovation is encouraged.
At all times the post holder will be dealing with matters of a highly confidential and sensitive nature which should not be divulged to another or discussed with other colleagues unless necessary
• Liaise with the Managing Director/Clinical Director as required in the portfolios and corporate
• Ensure the Managing Director/Clinical Director have to hand all necessary papers, documents and/or reports at the commencement of each working day in addition to those required for any scheduled meetings or
• Receive visitors for the Managing Director/Clinical Director
• Deal with routine correspondence on behalf of the Managing Director/Clinical Director, including preparing letters and reports for
• Ensure the speedy and efficient dispatch of incoming post and telephone
• Receive all incoming post, and faxes, collating where required with previous related
correspondence before passing to the respective Managing Directo /Clinical Director and prioritisation.
• Receive telephone calls and deal with them
• Provide accurate computerised reports as and when
• Organise seminars and other key events internal and external to the Partnership/Trust as required.
• Ensure that there is comprehensive administration support, and that work is prioritised in accordance with service
• Be flexible to the needs of the service lines and ensure cover for all aspect of administrative work.
• Establish office procedures which reflect good office
• Ensuring the implementation and maintenance of effective client and team filing systems, ensuring that client records are kept safe, confidential, up to date and
The partnership betweenBarnet, Enfield and Haringey Mental Health NHS Trust (BEH)andCamden and Islington NHS Foundation Trust (C&I)is going from strength to strength since it was originally established in 2021 forming theNorth London Mental Health Partnership.
Why choose to join the Partnership?
• We believe that by working together, our two Trusts can achieve more for the residents of North Central London and our patients than we can by working apart.
• Deliver the best care using the most up-to-date practise in supporting those with mental health illnesses.
• Transforming and creating a positive environment for our service users, staff and visitors.
• Creating and working together to become a great place to work for all our staff.
• We offer flexible working, a wide range of health and wellbeing initiatives, NHS Pension and so much more.
• Generous Annual Leave Allowance
• NHS Discounts in a large variety of retail stores and services.
• We have excellent internal staff network support groups.
The postholder will need to be comfortable working in an environment of complex matrix management arrangements and will at all times behave and align with our Trusts’ values and cultural pillars:
• Provide a full PA service to the Managing Director/Clinical Director including the taking of, dictation, typing, minute taking, word processing, photocopying, faxing and filing; the production of reports/collating of data as and when
• Maintain an effective and efficient brought forward system with any associated documentation and collate any data/information on key development projects on behalf of the Senior Management
• Manage the Managing Director/Clinical Director diary, including the arranging of any meetings taking account of time constraints and the commitments/priorities of the Managing Director/Clinical Director.
• Co-ordinate the administrative function within their portfolio to deliver an efficient and effective service that supports clinical service delivery, service management, service users and
• Ensure consistent approaches that reduce duplication and fragmentation of structures, processes and
• Responsible for ensuring compliance within Trust policies and local protocols for Data Protection, Health and Safety, Security and Fire Safety within the administration team and
This advert closes on Wednesday 12 Jun 2024