Total 28 Junior Executive job vacancies in Bangkok

Receptionist

-Ensure front desk is tidy and has all necessary stationery and material and ensure company’s policies and security requirements are met every time.

-Receive visitors courteously (projecting a good image of the company), and direct them to the appropriate employee and ensure timely and accurate customer service

-Handles all incoming & outgoing mails including documents/parcels for local and overseas courier.

--Maintain proper filing system, Coordinate with vendors for office supplies, Coordinate the maintenance and repair of the office premises, Coordinate the office catering, and perform other related duties as required.

General Administration

-Performs general administrative tasks (e.g., arrangements for meetings and other events, follow-up on matters requested by employees), to include preparing /or processing administrative requests of documents (e.g., requisitions, purchase orders, contracts, Company certificate, expenditure authorizations, Invitation Letter etc.).

-Performs other related administrative duties, as required (e.g., monitoring accounts and payment to vendors and individual contractors for services; physical space planning; physical inventory inspection, identification of office technology needs and maintenance of equipment, software, and systems; organizing and coordinating the Communications Technology.

-Deal with employee requests regarding other issues (Office Stationary’s & Supplier, Office decoration, Gift to clients i.e., Flower basket, Wreath, Mooncake).

-Coordination with Manager, consultants, sub-contractors, Technical and relevant authorities of office matters and check of building rental / maintenance other in the Office and surveillance / complaint about problems that have not been comfortable from the building.

Accountant

-Prepare computation tax with the Indian team for WHT reimbursement via GMBS cycle’s months and updated monthly and quarterly the spreadsheets for taxation (P.N.D 54, P.N.D 53) for WHT reimbursement claims to the clients.

-Responsible for overall accounting task (Billing, Invoices, Credit Note, Tax invoices, Receipt and Withholding Tax) for monthly and follow up on outstanding Tax invoices.

-Support the Office Manager to prepare financial statement for Visa Thailand to Account Payable team headquarter in Singapore every month.

- Cooperate with auditor (making report and support auditor's requirement)

The position’s purpose comprises the key objectives for the position, and functions that this position is responsible for on a day-to-day basis.

The successful candidate will be responsible for greeting visitors, answering inquiries, and providing administrative support to staff and faculty members.

This includes, providing timely analyses, reports, and high-quality assistance in all administrative capacities and perform adhoc duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Within this, the key responsibilities for this position are to:

• Manning the AIHM reception.
• Welcome and greet visitors to the school in a professional and courteous manner.
• Answer and direct incoming calls and emails, providing accurate and timely information.
• Corresponding internal and external. Arrange for outgoing mail and packages to be picked up or delivered. Receive and relay telephone messages.
• Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
• Coordinate travel arrangements for team members, faculty, students and visitors.  
• Manage office supplies, including ordering and restocking as needed.
• Prepare and distribute correspondence, memos, and reports.
• Assist with event planning and coordination, including setup and cleanup.
• Maintain the school's filing system, including electronic and physical files.   
• Perform other administrative duties as assigned by the Administration Manager.
• Provide administrative and clerical support to the department heads as assigned by the Administration Manager.
• Screen documents from internal and external and propose documents for signature.
• Prepare monthly advance requisitions, expense claims and track expenses and prepare reports for entire department.
• Organize and maintain office filing and database system and looking for way to improve systems

Junior Sous Chef

To ensure the smooth operation of the department in charge by optimizing the use of materials and manpower, thereby maximizing revenue and guest satisfaction.

What you will be doing:

• To report for duty punctually wearing the correct uniform and name badges at all times
• Assist the Chef de cuisine/Sous Chef in the supervision of all colleagues engaged in the kitchen
• Attend daily meetings with the Executive Chef / Executive Sous-Chef regarding the menus
• Attend meetings as required in the Operational Manual and up-date the Executive Chef / Executive Sous Chef on points raised.
• Hold a daily and monthly meeting with his department kitchen colleagues and report to Executive Chef / Executive Sous Chef  (or designate when instructed)
• Assist the Chef de cuisine or Sous Chef in establishing culinary standards specific to banquets which meet the needs of the target market.
• Assist the Chef de cuisine or Sous Chef in planning menus and recipes and test samples in conjunction with the Executive Chef / Executive Sous Chef
• Write specific and accurate product specifications and standards recipes for use in the computer and by the Materials manager
• Use, wherever possible, locally and seasonally available products in menus and "specials".

Who We Are

New Energy Nexus (www.newenergynexus.com) is an international organization that supports clean energy & climate entrepreneurs with funds, business acceleration and access to networks. We operate programs in the USA, China, India, Uganda, Thailand, Indonesia, Vietnam and Philippines.

New Energy Nexus Thailand is building an ecosystem of clean energy entrepreneurs working on solutions to address this regional energy growth and the climate change situation. We launched our Thailand program in 2017 and have supported over 30 startup teams so far. We support entrepreneurs to create new innovative energy startups that will help to build the nation’s clean energy economy and run programs with corporate partners to help them decarbonize their emissions. 

We are now looking for a full-time Program Assistant based in Bangkok. The position will support the New Energy Nexus Thailand program to ensure successful implementation of the energy startup program and related activities including designing and implementing energy meetups, training bootcamps and acceleration programs in collaboration with partner organizations.

Roles and Responsibilities

Program Design & Implementation

• Support in the planning, design and implementation of business incubation and acceleration programs in supporting energy entrepreneurship in Thailand, 2 current incubation and accelerator programs
• Organize events, workshops, trainings, boot-camps on clean energy & innovation 
• Facilitate speakers and startups for in person workshops and bootcamps
• Support on marketing & social media activities: invitations, press releases, newsletters, video, photo, webpage
• Set up training and material  
• Manage the engagement of startups and corporate partners in accelerator cohort and provide support needed to help startups succeed
• Manage database of key contacts, liaise with our network of energy professionals, mentors, partners and startups for their active engagement in the program
• Research & identify relevant service providers for activities, including trainers, facilitators, business advisors, mentors etc.

Fundraising & Partnership Activities

• Research on potential funders in the country to understand their goals & objectives
• (Energy companies, foundations, government agencies), identify interested organizations and craft customized partnership proposals
• Participate in industry events and initiate meetings with key market stakeholders
• Develop a network of energy professionals, mentors, program participants and partners; manage the contact database
• Stay up-to-date on any relevant clean energy events and news

The position will be part-time 25 hours a week and based in Bangkok.

Qualifications

Minimum requirements:

• Minimum of 3 Months internship period. 4-6 months preferred.
• Passionate about climate, energy, startups, and cleantech!
• Strong program & project management experience with complex projects involving multiple external stakeholders
• Experience with organizing professional events and implementing marketing, communication and social media activities
• Entrepreneurial mindset & fast moving
• Ability to work independently within a global team with various time zones
• Professional fluency in Thai and English is a must*

Preferred Qualifications:

• Professional knowledge or experience in the clean energy & climate sector
• Experience in the startup community, including incubators, accelerators, investors and relevant service providers
• Management consulting experience
• Highly resourceful person with the ability to come up with new ideas and concepts to design the program activities

How to Apply

To apply, please send a cover letter and CV to the Workable application portal by clicking on the "APPLY FOR THIS JOB" button at the bottom of the page. Applications will be accepted on a rolling basis. Only short-listed candidates will be contacted for interviews. Compensation is competitive and in line with local standards.

New Energy Nexus is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. New Energy Nexus hires and promotes individuals on the basis of their qualifications for the job to be filled. We strongly encourage applicants from under-represented and marginalized communities to apply.

The VIE will participate in a FASEP project for Solid Waste in terms of climate change analysis, boost use of Green Path and Ocara in the Asian region for internal/external clients, working on GCF projects, input climate change on ongoing solid waste management assignments.

Description of the responsibilities: 

• Undertake studies with Greenpath and Ocara for Veolia & industrial clients
• Assistance with proposal preparation
• Undertake studies with Greenpath and Ocara for IFIs 
• Boost use of Greenpath regionally and technical support to Veolia BUs
   

1. Supporting warehouse & logistics partner by providing necessary documents and certificates (from iFood or Projectplace) needed for them to apply for the necessary permit and approval.
2. Be familiar with local legislation regarding import of IKEA Food products.
3. Work closely with Warehouse & Logistics partner as well as our Kitchen Production Manager and Commercial Food Manager on updating legislation regarding import of IKEA Food product.  
4. Update IFSAG (PID group) on any new or changes to import legislation for food products.
5. Always look at my store through the eyes of our customers and walk the store regularly. A daily dialogue with our customers to get continuous feedback about their experiences and to learn more about their needs and wants. Take action based on their input.
6. Lead by example and support and coach colleagues on the job they can meet the needs of our customers and grow professionally.

Job Description

• Ensure security staff allocation for duties, supervision of shifts, and staff briefing/debriefing.

• Provide security advisory to the security staff in the shift.

• Maintain all records (Training Records, AEP records etc) & documentation of the location security team in the shift.

• Prepare and submit a daily report [which includes incidents] to Manager-Security / Asst. Manager Security.

Qualifications

• Bachelor's or diploma's degree in any fields

• Experience in Security, Safety  and related to the role

• Good communication and interpersonal skill

• Able to work as a shift rotation

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The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

The Event Specialist is responsible for a multitude of facets, from event planning, logistics, and sales to execution. You will be the ambassador of our brand, the driving force behind the events programme, creating unique experiences for our target audience, our members and the greater Flexi Group community.

We are looking for a fun-loving, highly energetic and organised individual who is passionate and has an entrepreneurial mindset to drive business.

This individual will oversee multiple events across our spaces from start to finish, going above and beyond to ensure weekly and monthly events run smoothly.

ADMINISTRATION AND FINANCE

• Build a series of engaging and diverse events as per our event categories, Business, Community-Bonding, Entertainment and Wellness, to contribute to the growth of creative communities. 
• Working alongside the Head of Operations to set the Annual Community Events Calendar, including reporting and forecasting the total of events and the results for each quarter.
• Guide the Community Team to fill up their location’s event calendar and follow the 8-week workflow to ensure they achieve success. From brainstorming, reaching out to potential collaborators, event promotion and overseeing execution plans.
• Ensure meeting rooms are booked on the booking platform. 
• Support with creating quotes and invoices to vendors and collaborators where necessary and ensure that payments are made. 

EVENT EXPERIENCE AND OPERATIONS 

• Meet with event organisers, members or potential members to understand their needs to coordinate the team and conduct event tours to showcase the space. 
• Record and manage all event leads on the system and use the data for marketing outreach.
• Frequent onsite event support where needed, support the Community Teams to lead the events and assist in any way to ensure smooth execution.
• Liaise between the Community Teams and Marketing Team to strategise on creative events promotions to boost event reach and attendance.
• Conduct regular check-ins with each location - debrief on hosted events, advise to improve event performance and execution efficiency and offer support on upcoming events.
• Oversee and execute events on the day, ensuring every team member knows their role and when they should take breaks, every event organiser knows the run of the show, and every guest has their expectations exceeded.
• Ensure the location is ready prior to an event, including moving furniture, room layout and set-up, catering and crockery preparation, space resetting and cleanliness, etc. 
• Meet with event organisers, caterers and guests to ensure that they are familiarised with the space and have the tech set up for their event; assist with troubleshooting technical issues, equipment is set up, and wifi details are shared.
• Follow up with event organisers after the event is held to continue the relationship and gain feedback and action learnings.

SALES AND PARTNERSHIPS

• Streamline the process of private events by identifying and improving all possible touch points - from the method of receiving and collecting information, assigning to location teams, passing on for execution, and following up.
• Manage all incoming private event space rental leads and coordinate with the Community Team to confirm bookings and arrangements.
• Analyse private events sales performance on a monthly basis and work closely with the Marketing Team to create packages and promotions for private event spaces.
• Outreach in social events or related functions on behalf of our brands to attain more leads for event bookings.
• Outreach to potential partners to build up brand awareness and benefit community engagement.
• Liaise with suppliers and vendors and negotiate prices to ensure profitability with events. 
• Meet with catering suppliers to have menu options to provide guests with menus to suit various needs and occasions, i.e. standing canapes, drinks reception, lunch catering, etc. 

TECH SUPPORT

• Knowledge of all tech and AV on-site to support members and guests with set-up and troubleshooting.
  Assist with troubleshooting printers, equipment in meeting rooms, etc. and liaise with IT support if needed. 

PEOPLE

• Train new Community Team hires in event processes, planning and execution.
• Work closely with Community Teams to create best practices that help build a more robust and more thriving community.
• Manage timelines and schedules for those working events: Barista, catering, adhoc team members, community team.
• Be the go-to person between Community Teams and Marketing Team to ensure Community events and Private events are both marketed via various platforms effectively.
• Work with the Country Manager to reinforce locations to make progress with events planning on a regular basis.

• Two years experience in a customer-facing position, ideally within entertainment and events.
• Personable with strong verbal and written communication.
• Exceptionally organised with the ability to multitask.
• Thrives under pressure and is solution-oriented.
• Reliable, self-driven, with the ability to work with teams and independently.
• University Degree in Events or a related field is an advantage.
• Proficient with Google Drive and Sheets.
• Good business acumen.
• Ability to manage critical situations and take action quickly.
• Prior experience in coworking, a startup business or Events would be an advantage.
• Fluent in English

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training 
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars: Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations

Job Description

• Keep monitoring weather TAF/METAR & NOTAMS for the flight crew.

• Take Flight Movement Info & Flight Monitor log for each aircraft  

• Coordinate with ATC and AOT for all successful jobs, and Load Control on Zero Fuel Weight updates

• Assist FOO in Flight Crew Briefing Package preparation

• Ensure all daily post-flight documents are compiled

Qualifications

• Bachelor Degree's in Aviation, Airline Management, or a related field

• Strong & dynamic working and able to work on shift.

• Good Coordination and Communication with other departments.

• Fluent written, spoken, and reading capability in English 

• Good computer skills, including proficiency in Microsoft Office.

• Ability to prioritize workload.

• Be able to work autonomously within a team environment.            

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To support in recovery to fulfill and optimise the recovery operations. Strive towards making a positive experience for our customers, so they will return and shop with us again over time. Use the IKEA tools and expertise of my colleagues to support you in achieving this.

• Support the handling and administration of returned and transferred products with the objective being to minimise loss and maximise profit.
• Carry out some IT data entry works documenting the returned products into appropriate bins.
• Strive to minimise the financial loss of damaged in the store and try to maximise the financial recovery by repacking and moving goods back to stock or assemble, price and sell goods in the As-Is shop.
• Assist Exchange & Return in sourcing of replacement part or missing parts.
• To re-pack products meant for Back-To-Stock (BTS).
• To assemble products for store themes in the store.
• To handle quality claims of quality issues furniture.
• To scrap quality claim furniture following strictly the procedures.
• To print and stick As-Is price tags on the furniture for sale in As-Is shop.
• To contribute to vitality and take part in in-store activities that are set with my manager.

About us

Indicia Worldwide is an insight and technology-led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brand's journey to market.

Purpose of the role

We are seeking a highly skilled and detail-oriented Central Service Consultant to join our dynamic team. In this role, you will play a crucial part in ensuring the robust compliance of procurement activities, managing various processes, and maintaining effective communication channels with internal & external stakeholders. The successful candidate will possess a combination of skills, knowledge, experience, and exposure to thrive in a fast-paced environment.

Responsibilities:

1. Compliance Assurance:

- Ensure robust compliance of all procurement activities.

- Verify documents to ensure alignment with placed orders as part of procurement activities.

- Conduct meticulous reviews to confirm accuracy, matching provided documents (e.g., invoices) with procurement order details.

- Identify and rectify discrepancies in documents submitted for invoice processing.

- Approve invoices and close orders post rectification of any errors.

2. Process Management and Stakeholder Liaison:

- Manage assigned processes and activities under the guidance of the Team Lead.

- Develop and adhere to Service Level Agreements (SLAs) as agreed with the business.

- Assist in internal or external audits and process transitions.

- Take ownership of assigned tasks, demonstrating a results-oriented approach.

- Work seamlessly in different environments, Build and maintain relationships with internal & external stakeholders.

- Proactively contact stakeholders to resolve any issues that may arise.

3. Reporting and Communication:

- Collate and disseminate reports to internal stakeholders.

- Build relationships and develop communication channels to ensure a smooth workflow and liaison between internal stakeholders.

4. Continuous Improvement:

- Suggest and assist in the implementation of new and improved processes.

- Provide professional support for Order Closure processes in collaboration with internal stakeholders.

- Develop and maintain relationships with internal stakeholders to enhance overall efficiency.

5. Support Functions:

- Provide support in information processing and reporting.

- Monitor and contribute to internal initiatives aimed at improving overall operations.

Skills, knowledge, experience and exposure

• Fluency in English and any of the following foreign languages (Thai, Chinese, Vietnamese, Bahasa, etc)
• Fresh Graduates only, bachelor's degree in Finance, Accounting or a related field.
• Knowledge of printed media, materials, point of sale material, signage, etc. (not mandatory)

The mindset to navigate the role

• High attention to detail
• Analytical mind and able to understand and explain complex processes
• Process oriented

The softer skills that we believe will help you thrive in this role:

• Enthusiastic, diligent, and willing to learn
• Carry out tasks with a high degree of accuracy
• Ability to work autonomously and with little direction
• Works well under pressure and to deadlines
• Suggest and assist in the implementation of new and improved processes.

Role Requirements

The hybrid work model applies to this role which requires to come to the office in Khet Khlong Toei - Bangkok whenever needed. You will be expected to perform in a flexible environment but ensuring delivery.

• You ensure that our customers are always in focus and strive to make them smile by supporting them with an attitude based on the IKEA values;
• You are a good ambassador for the IKEA store in all contact with our customers and gives them a good reason to return again and again;
• You see your area through the eyes of our customers and have a daily dialogue with them to get continuous feedback about their experiences and to learn more about their needs and wants;
• You are passionate about our products and actively learn about their content, origins, and other benefits and you are willing to share this knowledge with your customers and colleagues;
• You ensure that you work to optimize sales by knowing the top-selling products, support the range changes, prepare the readiness of your area, contributes to the department’s action plan as well with in-store activities, and you have an active interest in our local competition and provide relevant input to your manager regarding range and pricing;
• You comply with and follow internal rules, policies, and daily operational routines set by the management;
• You are responsible for the delivery of merchandise to customers;
• You ensure that all products are delivered in an efficient and timely manner;
• You maintain inventory levels at warehouse level according to company standards (using inventory Management System/SMS or other approved processes);
• You ensure proper handling of goods on site using appropriate tools and software systems;
• You execute IKEA store operations and do your part to make sure that our operations are in line with the Functional Commercial Review standards.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings, answering phone calls, and assisting with various projects.

The ideal candidate for this role is a proactive and resourceful individual who thrives in a fast-paced environment. You must have excellent organizational skills and the ability to prioritize tasks effectively. Strong communication skills, both verbal and written, are also essential for this role.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, and coordinating meetings
• Answer and direct phone calls, taking messages as necessary
• Organize and maintain physical and digital files
• Assist with the preparation and distribution of documents, presentations, and reports
• Handle incoming and outgoing correspondence
• Coordinate travel arrangements and accommodations
• Assist with event planning and coordination
• Perform general administrative tasks such as ordering office supplies and maintaining office equipment

• High school diploma or equivalent
• Proven experience as an administrative assistant or similar role
• Strong organizational and time management skills
• Excellent communication skills, both verbal and written
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Ability to handle confidential information with discretion
• Professional and courteous demeanor
• Experience in event planning is a plus

• Team building activities
• Possibility to grow
• Healthy work-life balance
• Lunch allowance