Total 535 Senior Executive level Education / Training job vacancies in Sheung Wan, Hong Kong Island

The “Cellular Basis of Neural Diseases” laboratory in the Institute of Molecular and Cell Biology, A*STAR invites applications for a position as Senior Scientist I (Postdoctoral Research Fellow) in Cellular and Metabolic Therapies for Neurological Diseases.

The goal of the program is to derive clinically relevant neural cell types from induced pluripotent stem cells for development of novel therapies. This will be achieved through enhanced biological understanding of the disease progression and identification of new disease targets.

Interested candidates should have a PhD degree in Biomedical Sciences, Neuroscience, Stem Cells and Regenerative Biology or a relevant field. The ideal candidate should possess the following characteristics:

• Passionate and committed to advance the frontiers of Stem Cell/Neuroscience research
• Excellent communication skills (both written and oral)
• A team player who can perform well with colleagues as well as independently
• Proven track record of scientific research evidenced by strong publication record
• Experience with neural organoid cultures, as well as single cell RNA-seq analyses would be highly desirable
• Meticulous and organized

Role Description:

• Responsible for semiconductor fab automation with Autonomous Mobile Robot (AMR) & SECS/GEM
• MES knwolegeable and work with vendors to evaluate and enable communication between MES, Tool and AMR.
• Responsible for proposing/developing/implementing/maintaining IOT automation systems collecting/cleaning/restructuring equipment data and storage in data management system
• Maintenance of AMR and existing system performing periodic data integrity checks, create automated failure alerts, perform timely fixes when necessary and continuously improve the automation frameworks with new innovative features\
• Create Web UI for admin/user required view & operation. Create automated periodic insights/analytics/reports/visualisation/alerts operations required for timely decision-making processes.

Job Requirements

• Degree in Computer Science, Engineering or relevant field
• Ability to work independently and team player to deliver result in fast paced and collaborative environment
• Preferable with 1-3 experience in various semiconductor process module/knowledge, equipment engineering or digital transformation, specifically in SECS/GEM Automation.
• Knowledge in communication systems and network protocols used between tool and factory automation (SECS/GEM knowledge & semiconductor/manufacturing environment)
• Knowledge in variety of operating system (OS) used for automation (e.g SECS/GEM, php, js, sql). Other technical skills such as AMHS, vb, xml will be a plus/
• Preferable to have experience in data mining, database engineering, software development

Role Description:

• Responsible for semiconductor fab automation with Autonomous Mobile Robot (AMR) & SECS/GEM
• MES knwolegeable and work with vendors to evaluate and enable communication between MES, Tool and AMR.
• Responsible for proposing/developing/implementing/maintaining IOT automation systems collecting/cleaning/restructuring equipment data and storage in data management system
• Maintenance of AMR and existing system performing periodic data integrity checks, create automated failure alerts, perform timely fixes when necessary and continuously improve the automation frameworks with new innovative features\
• Create Web UI for admin/user required view & operation. Create automated periodic insights/analytics/reports/visualisation/alerts operations required for timely decision-making processes.

Job Requirements

• Degree in Computer Science, Engineering or relevant field
• Ability to work independently and team player to deliver result in fast paced and collaborative environment
• Preferable with 1-3 experience in various semiconductor process module/knowledge, equipment engineering or digital transformation, specifically in SECS/GEM Automation.
• Knowledge in communication systems and network protocols used between tool and factory automation (SECS/GEM knowledge & semiconductor/manufacturing environment)
• Knowledge in variety of operating system (OS) used for automation (e.g SECS/GEM, php, js, sql). Other technical skills such as AMHS, vb, xml will be a plus/
• Preferable to have experience in data mining, database engineering, software development

The Bioinformatics Institute (BII), Agency for Science, Technology and Research (A*STR) is seeking applications for an outstanding scientist in the field of quantum computing.

The Bioinformatics Institute (BII) is a computational biology research and postgraduate training institute as well as a national resource centre in bioinformatics within the Biomedical Research Council (BMRC) of A*STAR. Our scientists aim to understand the biomolecular mechanisms that underlie biomedical phenomena by developing sophisticated computational methods to support discovery from a secure and sustainable data hub to cross-disciplinary AI/ML analysis and data integration. We analyse a wide spectrum of biological and clinical data, including omics data (biomolecular sequences, expression profiles, epigenetics data), 3D structures of macromolecules, and biological tissue and macroscopic images from local and international academic, hospital and industry collaborators, public resources and also from in-house efforts. The institute has a vibrant and diverse research portfolio that includes infectious diseases, computational toxicology, precision medicine, oncology and drug discovery.

Job scope and responsibilities:

· Lead efforts in using quantum computing to analyze biomolecular and biomedical data (e.g. protein-ligand interactions, molecular docking, protein/RNA folding, molecular dynamics simulations, imaging, spatial ohmics) and couple it with methods such as quantum machine learning, quantum monte carlo etc, contributing to the development of a broader initiative encompassing AI in drug discovery.

· Collaborate closely with scientists within the Bioinformatics Institute, within A*STAR and within the local ecosystem.

· Lead or participate in research grant proposals.

Requirements:

· Minimum PhD in a related field.

· 5 years or more of postdoctoral experience in quantum computing, demonstrating outstanding research outcomes and strong publication records.

· The candidate must have experience in quantum computing software development/applications, especially with NISQ machines.

· Excellent communication (oral and written) and public speaking skills.

· Strong records of strategic thinking ability.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Description and Requirements

A postdoctoral senior/ research fellow (scientist) position is available in Tan Yee Joo’s lab to work on hepatitis B virus. Candidate is required to work closely with fellow lab members and collaborators in a joint grant.

Requirements:

• PhD in Biomedical Science or related fields
• Highly experienced in common biochemical techniques including PCR, real-time PCR, Western blot and immunofluorescence assays
• Highly experienced in mammalian cell culture methodologies including gene knockout/knockdown, transient and stable transfections
• Experienced in virology is preferred
• Experienced in performing pathway analysis of datasets from proteomics and transcriptomics experiments is preferred
• Experienced in chromatin immunoprecipitation assay is preferred
• Have a strong publication record in peer-reviewed journals
• Be able to work in a team and conduct independent research with excellent analytical, technical and problem-solving skills

Job Description and Requirements

A postdoctoral senior/ research fellow (scientist) position is available in Tan Yee Joo’s lab to work on hepatitis B virus. Candidate is required to work closely with fellow lab members and collaborators in a joint grant.

Requirements:

• PhD in Biomedical Science or related fields
• Highly experienced in common biochemical techniques including PCR, real-time PCR, Western blot and immunofluorescence assays
• Highly experienced in mammalian cell culture methodologies including gene knockout/knockdown, transient and stable transfections
• Experienced in virology is preferred
• Experienced in performing pathway analysis of datasets from proteomics and transcriptomics experiments is preferred
• Experienced in chromatin immunoprecipitation assay is preferred
• Have a strong publication record in peer-reviewed journals
• Be able to work in a team and conduct independent research with excellent analytical, technical and problem-solving skills

You will drive R&D initiatives to make our autonomous vehicles operate at superhuman capabilities for comfortable, safe driving. On a daily basis, you will:

• Define and influence the direction of the team, organization, and/or department
• Advise leaders on technology problems and solutions
• Connect and drive business impact through technology solutions
• Formulate problems, architect solutions, and design processes
• Prototype, evaluate, implement, and iterate on solutions
• Pioneer research into state of the art solutions and systems for autonomous vehicles
• Productionize and deploy solutions onto autonomous vehicle fleets
• Mentor and grow junior and experienced engineers and researchers
• Help create and reinforce a culture of inclusion, innovation, and excellence

What We’re Looking For:

• Masters or PhD in Machine Learning, Computer Science, Applied Mathematics, Statistics, Physics or a related field; or equivalent industry experience
• In-depth understanding of common Machine Learning and Deep Learning algorithms
• Experience designing, training, and analyzing neural networks for at least one of the following applications: object detection, semantic/instance segmentation, visual classification, motion/gesture recognition, sensor fusion, multitask learning, motion prediction, and/or multi-object tracking
• Effectiveness at leading and executing large, complex technical initiatives
• Strong track record of tackling ambiguous problems, creating clarity from it, and driving it to successful outcomes
• Advanced knowledge of software engineering principles including software design, source control management, build processes, code reviews, testing methods
• Fluency in Python, including standard scientific computing libraries and Python bindings development experience
• Experience with PyTorch or other deep learning frameworks
• Experience working with large data sets and deriving insights from data
• Experience mentoring and leading others

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

An exciting opportunity has arisen for a highly motivated Senior Research Fellow/Research Fellow to join the Centre for Holistic Initiatives (CHILD) for Learning and Development, Yong Loo Lin School of Medicine, National University of Singapore. CHILD brings together experts in the field of translational research, child health and development, and implementation science to accelerate the use of evidence in policy and practice and give every child the best start in life.

The successful candidate will support the Centre by i) conducting research projects aligned to the Centre’s strategy and key priorities, ii) preparing reports, publications and materials for funding bids, iii) providing supervision and mentorship to junior researchers, particularly in the area of mixed methods research, and iv) facilitating workshops and engagement activities.

Job Responsibilities

The successful candidate will:

• Work closely with the team leads, cross-disciplinary research teams and collaborators.
• Design, plan, undertake and deliver research and evaluation projects using both quantitative and qualitative designs.
• Provide expert methodological and statistical advice to Centre staff across Centre projects.
• Provide advanced statistical analyses and data visualizations using R, Python, or STATA for presentation of important findings in policy briefings and peer-reviewed publications
• Lead writing for reports, peer-reviewed publications, and grant proposals
• Contribute and lead, where appropriate, research dissemination activities at internal and external meetings and conferences.
• Provide supervision and mentorship of research students, assistants, and interns
• Work closely with stakeholders from across the early childhood sector.
• Carry out administrative duties as needed
• Any other duties as assigned by the supervisor

Qualifications

A PhD in Psychology/Behavioral Science/Developmental Psychology/Education/Public Health or a related discipline.

Experience: Candidates with experience in the following areas are encouraged to apply:

• Mixed methods applied research
• Multivariate statistical analyses and meta-analysis techniques using R, Python, or STATA
• Behavioural or Social Sciences applied to child health/development
• Implementation Science
• Programme Evaluation
• Education/Health Services or Applied Research

Skills

The candidate should also possess:

• Experience undertaking or leading independent research studies, as appropriate for career stage
• A strong grounding in mixed methods and applied educational, behavioural or health research – broadly defined
• Outstanding data analysis and visualization background
• Ability to search, summarize, and synthesize previous research in areas of interest to CHILD
• Strong project management and coordination skills, with attention to detail and critical thinking abilities
• Track record of publishing in peer-reviewed journals and presentations in international or national scientific conferences, commensurate with career stage
• Excellent command of spoken and written English with excellent communication skills to present findings to English-speaking stakeholders
• A team player with an ability to work independently
• Highly motivated, proactive, and goal-oriented
• Keen interest in the area of early child development and passion for research translation and communication

Application

Please submit your application, supported by:

• a detailed CV (including personal particulars, academic and employment history, complete list of publications/oral presentations)
• a cover letter introducing yourself, career goals and earliest start date as well as your suitability and interest in the position
• a writing sample that reflects your analytic skills and communication abilities.
• full contacts of three (3) referees to this job portal

The appointment title and salary grade commensurate with the candidate qualifications and experience. Interested applicants are invited to submit via the NUS career portal. Applicants can email childsg@nus.edu.sg with any questions. Only shortlisted candidates will be contacted.

About CHILD

What Being Successful in the Role Looks Like The successful candidate will work closely, collaboratively, and competently as part of an interdisciplinary team within CHILD. They will have excellent writing, presentation, and project management skills. They can perform data analysis/data visualization, willingly learn from and share knowledge with others. He/she fits into, supports, and builds CHILD’s open and positive work culture.

About CHILD: The Centre for Holistic Initiatives for Learning and Development or CHILD was established under the umbrella of the NUS Yong Loo Lin School of Medicine (NUS Medicine) with the Lien Foundation. In collaboration with partners - the Centre for Evidence and Implementation (CEI) and A*STAR’s Institute for Human Development and Potential (A*STAR IHDP), CHILD brings together experts in the field of translational research, child development, and implementation science to help give children the best start to life.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The Office of the Provost invites applications for College Fellows, to be appointed as Lecturer or Senior Lecturer on the Educator Track in a new residential college to be inaugurated in 2025.

Residential Colleges provide a unique living and experience for undergraduates in their first and second year. The new residential college will offer the UTown College Programme (UTCP) and contribute towards a holistic education that integrates academic, social, and personal development.

Applicants from diverse academic disciplines with expertise and experience related to the interdisciplinary integration of Artificial and Human Intelligences or related technologies are most welcome. The new residential college will offer interdisciplinary Year 1 and Year 2 level seminar-style courses as an alternative pathway to fulfil undergraduate students' General Education graduation requirements. Fellows are expected to design, lead or co-lead seminar(s) in an interdisciplinary education environment.

Beyond formal classroom instruction, Fellows are actively involved in teaching and learning activities outside the classroom. They also contribute to the College's operations by leading in essential administrative tasks and through service roles.

We are seeking candidates who are truly invested in and dedicated to supporting students' holistic development, both as individuals and as members of a community within a living learning environment.

Duties & Responsibilities:

Applicants from diverse academic disciplines with expertise and experience related to the interdisciplinary integration of Artificial and Human Intelligences or related technologies are most welcome. The new residential college will offer interdisciplinary Year 1 and Year 2 level seminar-style courses as an alternative pathway to fulfil undergraduate students' General Education graduation requirements. Fellows are expected to design, lead or co-lead seminar(s) in an interdisciplinary education environment.

Beyond formal classroom instruction, Fellows are actively involved in teaching and learning activities outside the classroom. They also contribute to the College's operations by leading in essential administrative tasks and through service roles.

We are seeking candidates who are truly invested in and dedicated to supporting students' holistic development, both as individuals and as members of a community within a living learning environment.

Qualifications

• PhD degree in a relevant field; applicants with a PhD degree may be considered on a case-by-case basis based on their Master's degree and working experience.
• Relevant teaching experience.
• Administration and events management experience.
• Willingness to engage and mentor students in a residential living and learning programme
• Other accredited qualifications and/or experience relevant to interdisciplinary integration of artificial and human intelligences or related technologies are desirable.
• Desire to pursue a career as an educator who is reflective, and is interested to engage in scholarly inquiry in teaching and learning.

Applicants should apply online via NUS Careers at http://www.nus.edu.sg/careers/ (Academic and Research positions).

Applications must include the following documents:

1. Cover letter (in pdf form)
2. Curriculum Vitae (in pdf form)
3. Document not exceeding 1,500 words that includes (in pdf form)

• teaching philosophy
• teaching experience
• administrative experience
• research activities (if any)
• community service or engagement
  involvement in student development beyond the classroom

4. Three letters of reference from referees who can speak to your teaching and/or research, as well as your experience with student development and administration. The cover letter or CV should include names, designations, and contact details of the three referees.

Salary will be commensurate with qualifications and experience. Only shortlisted candidates will be notified and may be required to submit additional documents for review.

Application Period : 11 Nov 2024 - 25 Nov 2024.

Digital Trust Centre (DTC) is looking for a candidate to join them as a Senior Research Engineer I

Key Responsibilities:

• Conduct research into trust technologies testing – translating research algorithms, and design/develop tools and frameworks into working prototypes that can explain how research outputs can be productised into new capabilities
• Work closely with Centre’s researchers to design and develop system implementation work from research into product
• Design and build working tools that can support technology transfer of new research capabilities to practical solution capabilities that can be used to showcase the value of a given research outcome
• Write and maintain technical documentation, presentations, and papers on research into trust technologies testing, help to educate and raise the overall competency of Singapore manpower in emerging areas of trust technologies
• Engage global partners and researchers to understand latest trends and advance Singapore’s mindshare in this domain
• Responsible for the system and architecture design of trust solutions for digital transformation in addition to their engineering and implementation

Job Requirements:

• Masters’ degree in computer science, software engineering, information theory or relevant field
• 5 years of experience in software engineering, system development
• Familiar with at least one of the following programming languages: C/C++, Python, Java
• Good communication skills
• Self-motivated, and could deliver under tight schedule

We regret to inform that only shortlisted candidates will be notified.

Join a dynamic education provider leading the way in Robotics, STEM, Coding, and Artificial Intelligence.

We are looking for an Education Centre Customer Service Executive to manage daily operations at our Jurong East education centre, with occasional support at our Punggol branch.

This role is ideal for someone who enjoys assisting students and parents in a tech-forward environment.

First Konnection – The Authorized Education Recruitment Specialist for this Role

What You Can Expect:

• Streamlined Process: We handle the logistics while you focus on presenting your best self.
• Clear Communication: Timely updates and guidance throughout the application process.
• Personalized Advice: Leverage our expertise to highlight your strengths and secure the role.

Key Responsibilities:

• Manage walk-in, phone, and email enquiries from students and parents.
• Maintain accurate records and documentation.
• Support the scheduling of classes and handle administrative tasks.
• Assist trainers and ensure coordination between staff and students.
• Occasionally travel to other branches for meetings or to cover staff.
• Work on weekends, as these are our busiest days.

What We’re Looking For:

• Excellent customer service skills and a positive, approachable attitude.
• Strong organizational skills and the ability to multitask.
• Proficiency in English (spoken and written).
• Experience in customer service or admin roles is a plus.
• Familiarity with MS Office (Word, Excel) and Google Drive.
• Willing to work on weekends and travel between centres when needed.

Working Hours:

• 5½ Day Work Week:Weekdays: Monday, Thursday, Friday (1:00 PM – 8:00 PM); Tuesday (1:00 PM – 4:00 PM).
  Weekends: Saturday & Sunday (8:30 AM – 6:00 PM).
  
• 1-Hour break on weekends and 30-minute breaks on weekdays (except Tuesday).

Why Join Us?Be part of a team where your customer service skills are valued and where you can make a real difference in students’ lives.

EA Registration No.: R23111820 (Ben Chang)
EA Licence No.: 22C1307 (First Konnection Pte. Ltd.)

A Research fellow position is available in Dr. Anand Andiappan Laboratory at the Singapore Immunology Network (SIgN). The successful candidate will support the research work that focuses on studying inflammaeing in the context of skin aging in Asian populations.

The candidate will work on primary cells from cohorts and cell culture systems towards understanding functional immune responses in skin immune interactions and recapitulating them in in-vitro and ex-vivo systems. Additional work involves cellular and stimulation assays with flow cytometry and FACS analysis along with imaging by microscopy, and associated data analysis with statistical tested.

Duties will include managing safety in the laboratory, creating Standard Operating Procedures (SOPs) and laboratory risk assessments, maintaining laboratory inventories, perform other laboratory administrative duties and operations such as ordering and tracking laboratory budget.

Job Requirements:

• PhD Degree in Skin Immunology, Life sciences, Biomedical sciences, Molecular Biology, Biotechnology or equivalent
• Preferably with at least 5 years experience in dermatology, immunology, molecular allergy and clinical immunology
• Experience with human and mouse blood/tissue sample handling and in vitro cell culture and processing (e.g. isolation of specific immune cell populations, differentiation and activation assay)
• Experience with flow cytometry analysis for different immune cell populations and functional immune assays
• Highly motivated to work in research laboratory and able to perform tasks independently
• Precise, detailed-oriented and able to follow complex protocols
• Willing to learn new experimental procedures and troubleshoot assays
• Good team player with good interpersonal skills
• Good spoken and written communication skills

Please submit your application with a cover letter summarizing your research experience.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

The National Institute of Education (NIE) invites applications for a Senior Technical Specialist in Information Technology (IT) in the Learning Sciences & Assessment (LSA) Department. This role will provide you with the experience and opportunity to work in a dynamic department with faculty members, staff and students of NIE/NTU.

Job Description

We seek a highly organized and proactive Senior Technical Specialist in IT. The successful candidate will play a crucial role in leading and managing IT operations of the LSA department along with other Technical Specialist in the department and in collaboration with ACIS, NIE’s main IT department.

Key Responsibilities

• IT laboratories management: Lead and perform maintenance and upgrading (when necessary) of department’s IT assets (approximately 100 computers and 10 commercial applications).
• IT budgeting and purchases: Propose and monitor department’s IT-related budget.
• IT laboratories support: Provide classroom support to instructors in use of IT assets and educational technology applications.
• Emerging technologies support: Provide support for emerging technologies such as artificial intelligence for education.
• Curriculum support: Support course coordinators in e-learning contents management including AI/machine learning-related course materials.
• System administration: Manage and maintain department’s virtual servers in collaboration with ACIS, NIE’s main IT office.
• Web applications: Manage and maintain department’s web applications in collaboration with ACIS, NIE’s main IT department.
• Student research administration: Manage and archive department’s students research data.

Requirements

• A University degree in Information Technology or related field.
• Minimum of 2 years IT operations or development experience.
• Knowledge or experience in AI/machine learning and programming (Javascript, Python, etc.) strongly preferred.
• Ability to work independently and proactively.
• Ability to maintain confidentiality.
• This role requires overtime support for evening classes. We are seeking a candidate who is flexible and can adapt to varying schedules as needed.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites suitable applications for the position of Executive, Outreach, Publicity and Planning in the Office of Graduate Studies & Professional Learning (GPL). This is a 2-year contract position.

Responsibilities:

• Support the preparatory work to curate content for local and overseas publications, advertorials, social media platforms, etc.
• Content creation (visuals and videos) for digital marketing, publicity materials and collaterals for GPL.
• Assist in the coordination and planning of local and overseas outreach events and activities.
• Support the maintenance of NIE GPL’s marketing content calendar, including organic and paid campaigns.
• Maintain NIE GPL’s mailing lists.
• Collect data for reports.
• Support the administrative functions within the team to ensure that marketing activities meet the goals and objectives of GPL’s overarching marketing strategy.
• Work closely with key appointment holders and administrative colleagues in GPL to fulfill job requirements.
• Other duties and projects, as assigned by the Reporting Officer.

Requirements:

• A Polytechnic Diploma.
• At least 2-3 years of relevant working experience in marketing, branding, advertising, etc.
• Able to create marketing materials including, but not limited to, print advertisements, digital articles, social media artwork, shortform videos and video clips, etc.
• Familiarity with Search Engine Marketing will be an added advantage.
• Basic knowledge of markup languages, e.g., HTML.
• Proficient in Microsoft Office applications.
• Knowledge in design and video editing software, such as Adobe Premiere Pro, Photoshop and Illustrator, etc.
• Strong administrative and project management skills, with the ability to work under tight timelines and follow up on work promptly.
• Strong interpersonal skills, including demonstrated experience in teamwork and cross-functional collaboration.
• Good spoken and written English communication skills.
• Meticulous with an eye for detail.
• May be required to travel and/or work on weekends.

Closing Date

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

PRINCIPAL RESPONSIBILITIES

Calendar & Scheduling

• Provide secretarial support to the Director, Clinical Research Unit (CRU)
• Manage appointment scheduling of the Director’s Calendar
• Process claims and payments as necessary
• Provide clerical support
• Assist with travel arrangements for the Director and other team members on CRU work-related trips

Administrative Support

1.Mails

1. Collect, sort and distribute in-coming mails, faxes and circulars
2. Despatch out-going mails e.g. pamphlets, notices, letters, circulars and publications to polyclinics / doctors through mail room
3. Fax, file, photocopy, franking letters and retrieve department records and essential correspondences

2. Meeting Arrangements

1. Co-ordinate CRU departmental meetings including dates of meetings, booking of meeting rooms, gathering of agenda and timely dissemination of minutes to team of CRU, and other meeting attendees where necessary
2. Arrange other ad-hoc meetings and refreshment when required.
3. Schedule meetings for the department and send reminders to parties concern.
4. Preparation of rooms and other logistics (eg. attendances, printing of handouts when necessary) for meetings and events
5. Writes minutes for meetings upon request

3. Data collation

1. Collate and maintain statistics upon request
2. Submit collated training events’ attendances to NHGP HRD after training events when necessary

4. Research-related Administration

1. Provide administrative or logistic support to Manager and CRU team upon request
2. Provide grant administration support as necessary
3. Assist the Director, CRU to prepare presentation slides upon request
4. Assist Manager, CRU to organise research-related events such as Journal Clubs, Research Didactics and Forums
5. Assist Manager, CRU to organize and coordinate training courses and seminars in research and medical ethics
6. Assist Manager, CRU to provide secretariat support to various research initiatives e.g. NHGP Research Attachment, CRU Research Assistance applications
7. Track research outcome
8. Assist in maintaining research training records
9. Coordinate and collate for research-related course registration for doctors
10. Renewal of research-related E-journals

5. Other administrative matters

1. Tracking of leave (eg. Annual Leave, Medical Leave) & maintain staff movement chart where necessary
2. Raise IT Job Request when necessary
3. Purchase stationery items for departmental use and maintain tidiness of stationery storage
4. Raise Purchase Requisition and e-Payment and other modes of payment when necessary
5. Maintain and back-up a good filing system in the department and shared drive, including maintenance of CRU assets and IT equipment used in the department

Senior position

In addition to the primary and secondary responsibilities, the Senior Executive Assistant is expected to assume leading roles in these duties, e.g. lead in the coordination of events, as well as to train and mentor junior Executive Assistants where necessary.

SECONDARY RESPONSIBILITIES

• Assist in the maintenance of the department’s generic email account
• Assist in the maintenance of the department’s webpage on the intranet
• Perform any other duties as assigned by supervisors and/ or Director, CRU