Total 124 administrative clerical job vacancies in Singapore, South West

Posted: 05/08/


10/10/

Job Type: Permanent - Full Time

Location: Sydney, New South Wales, Australia

Job Category: Client Service

Job Description

A great opportunity
ESV has entered an exciting growth phase and were after a new Office Assistant to support ESV internally as we turbocharge our Firm from good to great. Supporting our Firm, this is a varied administrative role where no two days are the same. With the ability to structure your own day, you will handle a range of duties from document management to event preparation and planning.
You will be one of the Directors of First Impressions for ESV. This role is perfect for someone looking to enter the accounting and professional services industry!
The role is full time and based in our office.


... Click here to view more detail / apply for Client Services Assistant ? Administrative Support

Administrative Support Assistant Payscale:
Salary Details: A1/B1 £22,366 to £23,114
(salary dependent on experience and qualifications)Hours per week:
37 hrs per week TTO (8am – 4pm Monday – Friday)Start date: A.S.A.P. We are seeking to appoint an enthusiastic, friendly and well-organised Administrative Support Assistant to work with the School Business Manager and to provide excellent administration support in our busy school office. Ideally the successful candidate will have previous school office experience and the ability to carry out a wide range of office based tasks which include:  Being able to work as part of a team providing excellent administration and organisational skills
 Being able to communicate effectively with a wide range of people
 Preparing routine correspondence
 Using IT applications and Databases effectively to deliver administrative tasks
 Using financial accounting systems, procedure and organisation to assist in the operation of financial proceduresThe successful candidate must:  Have experience of using SIMS/FMS
 Have experience of using Microsoft packages
 Have a commitment to continued professional development in the role
 Proven numeracy skills and experience of financial processesIn return Horsforth Newlaithes can offer you:  A supportive and happy working environment
 A school with high expectations and aspirations for all pupils and staff
 A commitment to offer support and training for your professional developmentIf you possess the following qualities:  Flexible
 Focused
 Good sense of humour
 Can do attitude
 ProfessionalThen please apply! Horsforth Newlaithes is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful candidate will be required to complete a Disclosure and Barring Service Certificate (DBS). We promote diversity and want a workforce which reflects the population of Leeds. Further details are available on request. Please contact the school office for an application pack. Closing date: 12 noon Wednesday 21st August 2024 Interviews to take place week commencing 26th August 2024 or 2nd September 2024

Overall responsibility is to manage the Singapore Regional office, handle the general administrative responsibilities for the Regional Vice Presidents and VPs, and provide general support for the international team members in office and COE members that support the Europe region.

 

(50%) Provide Primary Support for Vice Presidents of International (Singapore)

· Maintain, organize and prioritize calendars and task lists for Vice President

· Manage external communications with master franchisee’s and their support team

· Make travel arrangements and manage logistics, including applying for visas when required

· Prepare expense reports

· Compile reports and information for weekly staff meetings and tracking minutes from each meeting.

· Coordinate, confirm and track budgets for team events and meetings

· Compose correspondence, copying, filing, ordering office supplies

· Serve as point of contact from World Resource Center (WRC) and Singapore Regional Office for items including invoicing and immigration/visa questions

· Miscellaneous assignments as requested.

 

(40%) Office management and support

· Organize, coordinate, and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items

· Manage and prepare necessary amenities for team members and when hosting events or Master Franchisee meetings.

· Review and process all related regional office bills and obtain proper authorization/facilitating payment

· Prepare and track departmental expenses researching expenditures and key invoices into database (i.e. subscriptions, phone charges, travel charges in an attempt to facilitate reducing costs)

· Review, track and monitor billings with predetermined cost control agreements. Compare expenditures to budget.

· Manage relationship of corporate vendors including, building maintenance, cellphones, internet/landline, events/lodging venues, etc.

· Manage office related projects and maintain all communication and documentation for our office rental agreement

· Manage procurement and maintain office Supplies and general maintenance scheduling as needed

· Schedule and organize reception of all incoming and outgoing deliveries.

 

(10%) General support

· Plan, manage, and coordinate team building events and recognition/celebration programs (holiday events, anniversaries, birthdays, etc.) to foster positive culture and engagement.

· Assist the setup and onboarding process of new employees in the Singapore office including computer set up, corporate credit card, help setting up local appointments to ensure smooth onboarding process

24th July, 2024
The Administrative Assistant is responsible for the day-to-day delivery of administrative support as part of the CEO Office. The role provides professional and efficient support to ensure the seamless functioning of the Head Office, currently in North Ryde and assistance with tasks/responsibilities for the wider organisation.    Why Join Team Achieve? Achieve Australia takes deliberate steps to hire people from a wide range of backgrounds and life experiences. We believe this diversity of people makes Achieve a great place to work and better able to deliver quality services to the people we support. We are passionate about inclusion for everyone our staff and the people we support. We encourage people of all ages, cultural backgrounds, abilities and those who identify with a disability to apply for our roles. Your unique skills and ideas are highly valued by us. Achieve is committed to providing equal opportunities
... Click here to view more detail / apply for Administrative Assistant

You will be a valuable member of staff who will help to ensure the efficient administration of the Association’s Housing Services Department by carrying out a range of administrative and clerical duties in relation to our maintenance service.

Including dealing with customers in a courteous and friendly manner promoting an image to the public that is both re-assuring and professional. It is essential that the highest standards of communication skills with both colleagues and customers be maintained. You will also provide customers with the highest quality of customer care in accordance with the Association’s Customer Care Policy.

Proud member of the Disability Confident employer scheme

What skills and experience we're looking for

The successful candidate must have excellent and accurate keyboard skills (including a good working knowledge of Word and Excel) with excellent attention to detail. They must also be able to:

• work well in a small team
• communicate effectively with staff and students
• work flexibly and on own initiative
• prioritise own workload
• be able to demonstrate previous diary management experience
• be positive, flexible and well organised with good inter-personal skills

What the school offers its staff

Tanbridge House School is an inspiring place to work, where students and staff share the same goals and strive to be exceptional every day through our core values of Care, Kindness and Achievement. We are a popular 11 –16 mixed comprehensive school and are vastly oversubscribed.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people. All posts are subject to a DBS enhanced certificate.

What skills and experience we're looking for

Chaucer School is an ACE aware/trauma informed school that places our young people at the heart of everything that we do. All staff whether teaching or support staff have a desire to see our young people reach their potential and become successful, happy and confident young adults.

We are currently seeking a professional support staff to join our support services team. An overriding requirement for all staff coming to work at Chaucer is that they want to work with and alongside young people.

We are seeking an enthusiastic and committed professional to join our administrative services within school. Working to the Administrative Services Manager the post holder will be key in providing efficient and effective delivery of front of house services through our main office, servicing parents, students, staff and visitors. The effective delivery of these services, the quality of response and communication and the professional approach to all stakeholders will be key success criteria.

Do you have:

• Excellent interpersonal and communication skills
• Good organisational, time management and IT skills
• An ability to use your initiative
• Systematic and effective documentation and record-keeping
• The ability to deal sensitively and discreetly with a wide range of people
• An interest in whole school issues and a desire to work with young people
• A smile and a can do attitude
• A desire and ability to reflect on practice and constantly improve

Please see attached recruitment pack for further details

What the school offers its staff

Please see attached recruitment pack for further details

Commitment to safeguarding

Everybody at Chaucer school has a statutory duty to "safeguard and promote the welfare of children"

• Experience in doing PowerPoint slides
• Good in Excel (VLOOKUP / pivot table)
• Salary: $4,000

Summary

We are seeking a proactive and efficient Legal Secretary to provide comprehensive administrative and secretarial support to our legal team. This role involves drafting and preparing various documents, managing calendars, handling correspondence, and other administrative duties.

Role and Responsibilities

• Provide secretarial and administrative support to the legal team.
• Draft and prepare various documents, including agreements, letters, and other legal documentation.
• Conduct case searches when necessary.
• File documents in the in-house legal platform.
• Assist with drafting, proofreading, marking-up, printing, and scanning of agreements, letters, and documents.
• Review Charterparties, Addendums, Fixing Notes, etc., against fixture recap and proforma CP.
• Update slot declaration lists and declare newly chartered vessels to insurance brokers.
• Communicate with external vendors regarding their matters and enquiries.
• Liaise with insurers for insurance certificates and assist with queries from other departments as required.
• Perform a variety of secretarial duties, including monitoring payment of invoices (insurance premiums, club invoices, legal invoices), handling calls, managing files/documents, monitoring deadlines, scheduling appointments/meetings, managing calendars, and responding to correspondence/emails/faxes.
• Maintain a positive attitude, willingness to learn, meticulous attention to detail, and the ability to multi-task.
• Work independently and as part of a team, with the flexibility to work overtime if required.
• Perform any other tasks assigned by the counsel or manager.

Requirements

• Minimum 1-2 years of experience as a legal secretary or in a related administrative role.
• Excellent command of English (both written and spoken).
• Proficiency in legal documentation and Microsoft Office applications.
• Good typing speed and accuracy.
• Possess a pleasant and dynamic personality, positive attitude, and the ability to think outside the box.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively as part of a team.
• Willingness to learn and adapt to new challenges.

Interested candidates please apply online or send your latest CV to victoria@triton-ai.com

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

• Provide general administrative support to the F&B Department
• Provide general clerical and project based administrative support
• Assist with preparation of department reports and presentations
• Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
• Ensure that the department’s processes are in line with company requirements
• Any other duties as may reasonably be requested by the management team
• Other analysis and follow-up as required by the F&B Department.

The Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia?s largest and most highly regarded MRI?s.

Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.

We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.


Talent Community:
Would you like to be kept in the loop for administrative support roles across the various departments and labs here at Garvan? Whether you are an EA, receptionist, coordinator or data entry clerk we want to hear from you! Please submit your resume, let us know if ... Click here to view more detail / apply for EOI ? Administrative Support

14 Months Apprenticeship Program

The Barnet Group

Would you like to be part of a phenomenal team of 1000 colleagues who every day are making a positive impact on more than 14,000 families in and around the diverse communities of Barnet? If so, then the Barnet Group can offer you what you are looking for.

The Barnet Group prides itself on being an inclusive employer so that our people can be their authentic self. We promote an environment where each staff member feels valued while also acknowledging their differences and how these differences contribute to our culture and business outcomes.

We celebrate different points of view and want to encourage a diverse group of people who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief and sexual orientation.

The Vacancy

TBG Flex is seeking to hire a Gas Team Admin Apprentice to add to the growing team.

The successful candidate will be responsible for see job description.





What you'll need to succeed

you must be over the age of 16.
not in full time education or work.
have GCSE grade 4 or C in English and Maths.
be eligible to work in the UK.
not already hold a qualification in Business & Admin or a CIPD Level 3.


What you need to do now

If you're interested in this role, look at the attached Job Description for more details and if it’s the ideal job for you, click 'apply now’.

What’s in it for you?

We’re committed to making The Barnet Group a really great place to work. As well as offering a positive culture, we offer a generous pay and benefits package, some of which are listed below:



We are a London Living Wage Employer
25 days annual leave, rising with length of service
Ability to buy or sell up to five days annual leave per year
Life insurance - 3x of annual salary
Employee Assistance Programme
Volunteering Activities
Flexible and agile working
Flexible Benefits & Pension – access to a variety of benefits to choose from
Career progression across the organisation with our mentoring programme and apprenticeships
Access to extensive learning and training opportunities with learning pool platform
The Barnet Group is a mindful employer with trained Mental Health First Aiders


Our promise and values

We celebrate different points of view and want to encourage a diverse group of residents who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief, and sexual orientation.



We understand that some customers may, due to the nature of their disability, find it difficult to engage with us or access our services. We aim to ensure that all customers are provided with equal opportunities, and to that end we strive to comply with the requirements of the Equality Act 2010. Should you have a disability and require a particular adjustment to be made to allow you to fully participate or engage with us, please make this known to us so that we can consider your request, discuss your requirements with you, and reach an agreement.



Most importantly, we believe in the three “C’s” of inclusion; by being curious, courageous, and committed individuals, we inspire our teams to become more welcoming and inclusive.

Our values are also an integral part of the way we work together, and they are:

Show respect – we respect each other and our customers.
Find solutions – we find solutions to meet people’s needs.
Make a difference – we make a positive difference to people’s lives.
Be person centred - Treat everyone you meet as an individual, and remember, one size does not fit all.

Administration/Clerical Assistant needed in Birmingham

The rate is £12.19ph PAYE

This is a temporary role

The reference number is: RQ1315297

The successful candidate will need to have had previous administration experience and experience of co-ordinating meetings and events, preparing agendas and taking minutes.

They will be maintaining systems, responding to correspondence, enquiries and issues and dealing with confidential information.

Due to high volumes of CVs received, we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to Kirsty@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

You can also follow us at Twitter/Facebook/LinkedIn or via our website

What skills and experience we're looking for



We are looking for someone who:



• Is approachable and organised with good attention to detail.
• Is able to prioritise their work effectively and remain calm when dealing with competing priorities and deadlines.
• has exceptional interpersonal and communication skills, both written and oral
• has experience of maintaining manual and computerised records and can undertake routine financial administration
• has an understanding and ability to maintain confidentiality
• Has good literacy, numeracy and ICT skills.
• Is a team player with a collaborative and flexible approach.
• is able to form positive relationships with pupils, families and staff
• Has first aid training or is willing to complete it.




What the school offers its staff



We will offer you:



• a caring and positive working environment.
• a highly skilled, professional and motivated staff team.
• a supportive governing body and senior leadership team, all of whom are committed to your professional development
• warm and welcoming pupils and families
• collaborative working practice with a wide range of stakeholders




Further details about the role



The Role



Your responsibilities will include:



• Welcoming visitors and serving as the first point of contact for enquiries
• Ensuring smooth administrative processes
• Managing tasks efficiently and responding to diverse school needs
• Contributing to a supportive and inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers, staff, and the school leadership team
• Upholding the school's policies and procedures.




Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

What skills and experience we're looking for



We are looking for a someone who has excellent communication and good IT skills. The successful candidate needs to be able to muti task in a busy school office environment.



What the school offers its staff



In return we can offer a well organised office in a warm and friendly school.



Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.