Total 163 administrative clerical job vacancies in greenwich south east london

Job Title: Administrative Assistant

Contract: 6-month contract

Location: London, completely Remote

Salary: £116 per day

SRG are working with a leading Medtech company to help them find an Project Assistant to join their busy team.

This role involves administratively overseeing and tracking the progress of the Job Description (JD) review process. The incumbent will play a critical role in ensuring that all JDs are reviewed, completed, and stored in accordance with Standard Operating Procedures (SOP) and within the agreed-upon timelines. This includes monitoring compliance with SOP requirements, coordinating with relevant stakeholders, and providing updates on the status of the JD review exercise.

Key Responsibilities will include:

• Monitor, track status, and report the progress of the Job Description (JD) review exercise.
• Ensure that all JDs are reviewed, completed, and stored by the appropriate parties in alignment with the new global Standard Operating Procedures (SOP).
• Monitor, track, and align to strict adherence of established timelines for the overall JD review process.
• Coordinate with relevant stakeholders, providing feedback and direction to ensure smooth execution and timely completion of the review process.
• Provide regular updates and reports on the status and progress of JD reviews.
• Identify any issues or delays and report to project team to implement corrective actions to keep the review process on track.
• Provide reminders and follow-up and provide answers to questions as needed to keep the project on track with timelines.

Candidate Requirements:

• Proven experience in tracking project progress, organising and reporting data updates to ensure timely completion of tasks.
• Strong attention to detail and ability to ensure accuracy and alignment with Standard Operating Procedures (SOP)
• Effective communication and collaboration skills to work with multiple stakeholders, provide feedback across higher levels of the organisation, and ensure smooth process execution.
• Ability to prioritize tasks, act with urgency, and meet strict deadlines within an agreed timeframe.
• Ability to identify issues, propose solutions, and implement corrective actions promptly.
• Strong skills in providing progress updates, tracking metrics, and ensuring appropriate transparency throughout the project.
• Solid Microsoft Office skills, including at least intermediate skills in Excel
• Prior experience with Compliance Wire preferred but not required

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

• You will apply knowledge of the Financial Improvement Audit Remediation (FIAR), Navy Working Capital Fund (NWCF) concepts and procedures, and DOD Financial Management Regulations (DOD FMR 7000.14).
• You will assist in ensuring financial data is processed and reported accurately and in accordance with Generally Accepted Auditing Standards (GAAS) and Generally Accepted Accounting Principles (GAAP).
• You will review and investigate financial variances, analyzes and makes recommendations for improving financial data and processes that support the financial statement
• You will recommend process improvements/controls that mitigate deficiencies/risk or achieve efficiencies.
• You will ensure management is kept apprised through regular updates, prepare reports and draft responses to financial data calls for supervisory review and concurrence.

Starting at $72,553 Per Year (NO 4)

• You will serve as a Lead Personnel Management Advisor responsible for providing expert advisory and consultative services regarding staffing, classification, recruitment, and pay to the assigned NIWC Atlantic Human Resources Office staff.
• You will be responsible for originating solutions and/or developing appropriate interventions for management on staffing, recruitment and pay issues and concerns.
• You will lead or serve as a team member on special projects or comprehensive studies to examine a spectrum of recruitment and/or staffing problems or issues across the command.
• You will be the primary workload facilitator, monitoring metrics and work of less senior PMAs and Human Resources Technicians to ensure consistent and accurate processes and work-flow.

Starting at $103,409 Per Year (NO 5)

Customer Service Administrative Assistant needed in Wembley

The rate is £17.27ph PAYE

This is a temporary role

The reference number is: 5258412

The successful candidate will provide customers and other stakeholders, first contact resolution for Housing & Neighbourhoods service area enquiry types via phone, email, web chat and social media channels. They will provide a prompt, efficient and professional service and demonstrate the highest standards of customer care at all times and will carry out all duties in accordance with relevant Customer Service policies, procedures and standards to ensure the delivery of excellent services to customers and stakeholders.

Due to high volumes of CVs received, we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to Kirsty@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

You can also follow us at Twitter/Facebook/LinkedIn or via our website

***This is a Title 5 National Guard Employee position description.***

This position is located within a National Guard unit. Its primary purpose is to provide administrative support and serve as the focal point for all administrative activities within the organization. Work requires a specialized knowledge of rules, regulations, and guidance relating to administrative assignments in various functional areas; and a knowledge of office automation software, practices and procedures.

Work involving supervising or performing clerical, assistant, or technical work which requires knowledge of the procedures, established guidelines, and techniques involved in carrying out the work of the organization.

Starting at $49,025 Per Year (GS 7)

• Provides legal assistance to, consults and interprets decisions with attorney advisors in the Bureau and administrative law judges in the Office of Hearing and Appeals.
• Interprets decisions of the administrative law judges and attorney advisors.
• Evaluates factual documents and other information to determine the level of legal complexity in probate cases.
• Provides guidance in estate planning in accordance with federal, states, and tribal inheritance codes to Indians who own trust or restricted lands and resources.
• Examines legal documents for the purpose of ascertaining ownership status of lands and resources held in trust or restricted status and to ensure the accuracy of legal descriptions.
• Assembles inventories, account ledgers and all legal documents, including heirship data, wills, and codicils into a probate case package.
• Researches land titles and prepares an inventory of real property in Indian estates; collects information regarding trust and restricted funds in Indian estate accounts.
• Prepares reports that set forth the principal and interest amounts of trust and restricted funds.
• Drafts and supervises the execution of wills, codicils, revocations of wills and other property disposition documents in accordance with the intent of Indian clients in compliance with federal statutes and regulations, and tribal and state laws.
• Performs legal research to assist the decision makers in resolving problems arising under federal, tribal, and state case law applicable to the testamentary disposition of property, title status, and genealogy and probate matters.
• At the close of probate proceedings, takes all actions necessary to effect new land and resources ownership data and payment of any trust and restricted funds in the estate account.

Starting at $39,576 Per Year (GS 5-9)

What's involved with this role:

Temporary Customer Service Administrative Assistant x 4 – Housing



Job Ref: Brent 5258412

Pay Rate: £17.27 per hour PAYE

Hours per week: 37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 4 months

City: Wembley, London

The purpose of the role is to provide customers and other stakeholders, first contact resolution for Housing & Neighbourhoods service area enquiry types via phone, email, webchat and social media channels.

Key Responsibilities:

Provide a prompt, efficient and professional service and demonstrate the highest standards of customer care at all times.
Carry out all duties in accordance with relevant Council and Customer Service policies, procedures and standards to ensure the delivery of excellent services to customers and stakeholders.
Provide a professional first point of contact and to work effectively and professionally with internal and external colleagues to resolve customer enquiries, complaints and transactions covering Housing & Neighbourhoods.
Take ownership and appropriate action to resolve enquiries within agreed levels of empowerment across a range of channels including phone, email, web chat and social media.
Promote, encourage, educate and support customers to confidently access services via alternative channels to reduce service demand and support channel migration.
Efficiently and effectively search, utilise and update a range of databases and IT systems accurately to resolve customer enquiries, award discounts, process payments, log complaints and handle transactions in accordance with protocols for data entry and compliance.
Respect and understand the individual needs of customers and arrange appropriate support in order to ensure fair and equal access to services, including necessary translations or interpretation skills.
Effectively manage challenging customer interactions with tact, diplomacy, sensitivity and empathy, with due regard for staff and customer safety.



Qualifications:

Good standard of education including Maths and English at GCSE level or equivalent.



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Knowledge of providing a customer focussed advice, information, enquiry, transactions and complaints handling service covering a broad range of enquiry types.
Experience of providing a customer-focused service in a demanding, fast paced customer service environment including areas requiring the application of discretion or judgement.
Experience of effectively resolving enquiries covering a range of enquiry types delivered through channels including phone, email, web chat and social media.
Ability to effectively resolve complex customer enquiries, requests, complaints or transactions and deal with a high volume of customer contact via various access channels.
Ability to relate to and understand the needs of a diverse range of people and to proactively seek solutions for their needs e.g. linguistic or disability.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











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Job Ref: Brent 5258412


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Major duties include but are not limited to:

• Responsible for duties related to the direct supervision of all Supervisory MSAs at the Main facility and CBOCs; second line supervision to MSAs of any grade in the assigned areas of: Customer Service, Scheduling, Insurance Card Buffer (ICB) Capture, Recall Reminder, Mission Act referrals, Electronic Wait List (EWL) management and Return to Clinic Orders management.
• Acts as liaison between MSA staff and clinical staff in the outpatient clinics, Veterans and the public.
• Oversees the daily operation of the outpatient clinics, ensures VHA directives and policies are being followed; provides feedback of performance standards; and evaluates work performance of subordinates.
• Instructs employees in assigned tasks and job techniques, conducts formal and informal on-the-job training and answers questions on procedures, policies, and directives.
• Identifies training needs and finds ways to improve production or increase the quality of work within the assigned areas.
• Coordinates the leave of Supervisory MSA's, approving time and leave as appropriated and arranging for or providing cross-coverage in order to provide adequate coverage within the Centralized Scheduling Unit within the Patient Administration section of the Business Office.
• Develops the need for and maintains an awareness of available resources, and makes recommendations to Business Office Leadership regarding needs, distribution or redistribution of these resources.
• Responsible for data collection, validation, interpretation, analysis, and reporting.
• Researches and/or analyzes issues relating to Appointment Management, Insurance Capture Buffer, performance measures, data entry requirements for administrative data, patient care data capture, and electronic workload capture.
• Extract data, using a variety of software packages and data sources, and apply analytical techniques to develop recommendations for process improvement.
• Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.
• Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority.
• Performs other related duties as assigned.

Work Schedule: Monday through Friday, 8:00am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Administrative Specialist/PD02068A

Starting at $59,966 Per Year (GS 9)

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

Starting at $49,025 Per Year (GS 7)

To be responsible for ensuring the data on the required electronic patient care record or Local Authority systems, if required, is accurate and up to date. The post holder will review the Trust dashboard to extract routine data for the Trust and/or team members. To address and alert teams to errors and problems as they arise To support team members in being able to access basic information held on My Dashboards and Pulse To ensure that all service users, patients and visitors are received in a courteous and efficient manner To be responsible for ensuring referrals to the teams are processed efficiently. Responding to urgent referrals when necessary and making sure they are passed on to the duty team To facilitate effective communication within the team by providing team members with messages and information To ensure that all telephone enquiries to the team are handled politely and sympathetically, ensuring that all messages are passed on to the appropriate person in a timely and accurate manner which may often involve dealing with difficult and distressed patients on the phone or in person To support the administration of multi-agency meetings, panels, safeguarding meetings and forums as required to attend, including the preparation/distribution of agendas and associated papers, formal minute taking and follow up actions and distribute these as appropriate To maintain confidentiality at all times as the content of multi-disciplinary meetings, panels and safeguarding Organise meetings including room bookings or video conferencing were possible as required Ensure that Admin related Trust KPIs are addressed through regular reports provided by the Team Manager Co-ordinate all the support services provided to the team including domestic, catering, security, estates and to be the contact for maintenance issues To be responsible for the ordering and purchasing of stationery and office supplies for staff as well as monitor and ensure that adequate levels of stationery supplies are maintained and distributed accordingly liaising with the Procurement Team regarding any problems To support cashiers function in accordance with financial controls and procedures Photocopy/fax/scan/email as requested by other members of the team Provide admin support to the senior management team - invoicing, travel (order/collection) and any other senior admin functions of a complex and sensitive nature To implement Trust and team policies/procedures and propose changes to practices if necessary

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Starting at $36,314 Per Year (NF 2-3)

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA people, and people living with disabilities.
The Role:
The position is integral to supporting the administrative and financial business of the Department of Medicine.
You will be required to:

Apply your high degree of accuracy by reviewing, investigating, and coding claims and invoices for approval, while considering the Treasurers Instructions and Departmental policies and procedures.
Use your well-developed communication skills and knowledge computer applications to draft correspondence and prepare reports for senior members of the team.
Be flexible and adaptable to assist with the day-to-day office operations.

Note: - Please refer
... Click here to view more detail / apply for Administrative Officer ? Business Support (523680)

For more information regarding the main responsibilities of the role, please refer to the attached Job Description. Communication To ensure that confidentiality is maintained with regard to the business of the services at all times. To liaise effectively with their line manager To provide general non-clinical information and guidance regarding the Whittington Health Community Services to the referrers, patients, carers and the general public, in an appropriate manner To ensure that the patient understands the information regarding their appointment and their responsibilities in lines with Whittington Health Service guidelines To manage all correspondence generated by the Community Services to patients, GPs, and other health professionals in line with the Whittington Health procedures and protocols. To be able to utilise sensitive communication skills to ensure the patient, carer or other health professionals are happy with the care processes Training and Development To participate in the Trusts Appraisal system under the supervision of the Manager and Team Leader and attend any training courses as deemed appropriate to meet the objectives of the service and for personal development To take responsibility for self-development on a continuous basis, undertaking on-the- job training as training is required. To the complete of all mandatory training required by the organisation and ensure all modules are within date

To provide administrative and clerical support to C&YP community services, including SCS clinicians and therapists in the community. To provide co-ordination of specific day to day activities as directed by line manager e.g. progressing and prioritising time dependent activities, supervising ongoing monitoring activities, data quality/data management activities, scheduled (routine) weekly/monthly activities, other specific activities as required. To respond to incoming calls and deal with enquiries in accordance with local procedures. Record messages accurately ensuring appropriate action is taken. To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact. To open, sort and scan/ distribute post and any relevant correspondence for SPA and SCS. To process new referrals and information, recording appropriate data onto RiO and using RiO to its full functionality for the servicesTo book appointments, clinics, meetings, and rooms as required for SCS. To book interpreter services as required. To check RIO waiting list information and prioritise and action accordingly, highlight potential breaches to line manager. To follow up DNAs, outstanding review appointments and unanswered 14 day letters To input/update information on electronic record systems (principally RiO), ensuring quality of data and completeness. To prepare information for example, client reports, letters, in line with local policies and procedures and agreed support levels for different services. To undertake G2 formatting duties to include reports containing terminology relating to SCS, letters, memos and service documents and PDRs as required. To collate and distribute reports and other relevant information to parents and professionals (for example - education staff, G.P.s, internal/external agencies) following local policies and procedures, ensuring that the appropriate parental consent has been received. To action Hybrid mail , email or DOCMAN as appropriate. To access approved third party systems on behalf of SCS to check or extract data requested by staff (e.g. eSP, Frameworki (RBG Care and Health Services database) and WInpath for test results). To co-ordinate the maintenance log of specialist clinical/therapy equipment, ensuring items that are issued and returned are logged and requesting maintenance and testing of the equipment as required as appropriate to the location. To maintain the portable IT asset register for SCS (according to location and service teams utilising this support by SPA team) including laptops, IPads, memory sticks, remote call centre phones and VPNS recording serial numbers, asset ids, date of issue and person issued to (ensuring all assets are signed for by recipients and records kept for audit and recovery). To collate agenda items, take minutes at team meetings, type minutes and distribute information to team members as requested. To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis. To establish and maintain effective working relationships with clients, carers, the general public and all other staff working internally and externally to the Trust. To take account and act according to individual patient circumstance, giving due regard to cultural differences and diversity of clients, carers and service users. To liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging clinic appointments. To ensure consistent and robust reporting of patient related information on RiO as requested and according to local policies. To provide input of service development ideas to the administrative team and develop current administrative procedures facilitating ongoing and efficient processes within the department as required. To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files following Trust policy. To demonstrate flexibility and negotiation skills with team members and parents in terms of appointment availability; implement solutions and strategies to participate in a team environment, seeking advice and support where necessary. To work as part of a team and to undertake other office duties in the absence of other members of the SPA administrative team/leads

Job Title: Service Coordinator

** Full time based in office at least 4 days per week **

Job Summary:

An exciting opportunity has arisen in the Children�s Social Care, the role involves undertaking a range of duties to support the service including updating case records, facilitating meetings, and coordinating data. We are looking for people with a proven track record of administrative support who are interested in working in a social care environment and want to contribute to this important work.

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to Service Manager including managing calendars, scheduling meetings, and handling correspondence.
• Service Coordination: Coordinate and assist with overseeing service delivery, ensuring timely and efficient execution of tasks and projects.
• Documentation: Prepare and maintain accurate records, reports, and documentation related to services and executive activities.
• Project Management: Assist in planning and executing projects, tracking progress, and ensuring deadlines are met.
• Event Planning: Organise and coordinate company events, meetings, and conferences.

Experience:

Minimum of 3 years of experience in service coordination/executive assistant roles.

• Skills:
  • Strong organisational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.