Total 163 administrative clerical job vacancies in greenwich south east london

JOB SCOPE

1. KEY RESPONSIBILITIES

1.1 To provide administrative and logistical support to Therapy Hub; including the initiating and coordinating of the clerical and logistical functions required in the effective implementation of Therapy Hub administrative policies.

1.2 To collate and maintain Therapy Hub required statistics for the purpose of reporting, submission and audits. This will include working with standard and advanced spreadsheets, databases and word-processing software and documents.

1.3 To develop and maintain both hard and soft-copy information related but not limited to:

· Therapy Hub Staff/operational information

· Partner Organisations

· Service Requests

· Student Placements

· Statistics/Data required by Programme

1.4 To monitor, update, prepare and file documents required for the smooth operations of therapy hub including but not limited to:

· Therapy Hub Service Contracts

· Letter of assignments

· Billing/Invoicing

1.5 Send out email reminders to therapists for submissions of monthly billings and follow up with staff to rectify errors/amendments.

1.6 To contact Partner Organisations in relation to billing, staffing and contract matters

1.7 Handle sales and billing invoices for Partner Organisations, generate initial sheet for preparation of entry into NAV, ensure approval and signed by Director and CE, and send off to Partner Organisations for payment.

1.8 Monitor current contracts with Partner Organisations. Keeps track of end of and prepares renewal of contracts as necessary.

1.9 Interacts with Partner Organisations with regards to reminders of payments, contract renewals, early release of therapists for corporate events and ad hoc matters related to service provision.

1.10 Point of contact between new Partner Organisations seeking services. Ensure that they complete the Service Request Forms and work with Therapy Hub Manager/s to respond timely to new Partner Organisations.

1.11 Assist with submission or collection of monthly/quarterly/yearly statistics for reporting to Senior management/Board/External stakeholders and ad hoc requests from various funders or stakeholders.

1.12 Handle logistics for Therapy Hub Meeting such as ordering meals keeping in mind dietary restrictions, preparing materials and setup of rooms.

1.13 Disseminate information to staff for ad hoc issues.

1.14 Collate training courses that therapists have completed.

1.15 In charge of ordering and issuing of uniforms (Rotation with other Admin Staff)

1.16 Monitors stationery needs of department and submits order form before end of the month.

1.17 In charge of ordering of items for promotional events/roadshows/ employment drive

1.18 Maintains extensive files and records of therapist registration with AHPC, practicing certificates, contact details.

1.19 May perform related duties as assigned, may participate in special projects and efforts to improve effectiveness of Therapy Hub processes.

1.20 Outreach

· Actively monitoring job portals for potential partners

· Maintain an active potential partner databases

· Cold calls to all SSAs based on the manpower needs

1.21 Recruitment

· Coordinate roadshows, recruitment drives, and job shadowing opportunities

· Monitor Career Interest Form data to liaise with HR for follow up

· Managing the professional databases

· Engagement of potential recruits

1.22 Engagement

· Coordination of staff engagement activities

· Coordination of partners engagement activities

2. PROFESSIONAL / STAFF DEVELOPMENT

2.1 To identify and attend relevant training and courses.

2.2 To be involved in networking with other community organisations.

2.3 To participate in events organised/supported by SPD as required.

3. ANY OTHER DUTIES

3.1 As may be assigned from time to time by Director, Assistant Director, and Manager, Therapy Hub

4. JOB HOLDER REQUIREMENT

4.1 Basic Qualifications: Diploma level or equivalent

4.2 Possess industry-relevant IT knowledge such as proficiency in the use of Microsoft Excel, Word and PowerPoint.

4.3 Detail oriented with strong analytical and problem-solving skills

4.4 Customer focused; with strong interpersonal skills to effectively communicate with a wide range of individuals and stakeholders

4.4 Possess at least 2 years of experience in an Administrative Executive (or equivalent) role

The Surgical, Women’s and Neonatal Services (SWNS) division at Homerton Healthcare NHS Foundation Trust are looking for an engaged and highly organised individual with excellent communication skills to join a busy team on a fixed term contract for 12 months. There is also a permanent role available.

The successful candidate will be responsible for day-to-day administrative tasks and support of the service and assistant service managers.

This will involve working closely with the service management team to gain understanding medical rota coordination, cancer pathways and highly specialist services, across the division. This role would be an excellent stepping stone toward an assistant service management role.

The Divisional Administrative Co-ordinator will use their own initiative to plan time effectively and prioritise all incoming work daily, including responding quickly, appropriately and communicating clearly in relation to urgent/important and unpredictable issues ensuring a high-quality administrative service. They will need to escalate to the service management team appropriately as required.



Please note that on occasion jobs may be closed ahead of the closing date if there are high application numbers,

The post holder will:
• Help ensure clinics are booked correctly for the number of doctors that are available.
• Provide scheduling support to the service managers in the management of clinical activity.
• Deal with RTT patient escalations as requested by the service managers.
• Help with non RTT patient management.
• Help provide management information on the utilisation of clinics.
• Support service managers with general day to day service requirements.

Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.

We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).

Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.

Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.

We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.

Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.

Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.

The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.


This advert closes on Wednesday 14 Aug 2024

Proud member of the Disability Confident employer scheme

Job Title: Administrative Assistant

Company: Sai Pharmacy Ltd


Employment Type: Full-time

About Us:
Sai Pharmacy is a community-focused pharmacy dedicated to providing high-quality healthcare services and medications to our customers. We aim to support our community's health and well-being through exceptional service, professional advice, and a comprehensive range of pharmaceutical products. We are committed to maintaining a welcoming environment and ensuring the satisfaction of our customers.

Job Overview:
The Administrative Assistant at Sai Pharmacy will play a crucial role in supporting the day-to-day administrative operations of the pharmacy. This position involves handling a variety of tasks including customer service, data entry, inventory management, and clerical duties. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks efficiently. They should also possess strong communication skills and a customer-friendly attitude.

Key Responsibilities:

Customer Service:

Greet and assist customers both in person and over the phone, directing inquiries to the appropriate staff.
Provide basic information regarding pharmacy services, hours, and policies.
Manage customer complaints and feedback professionally, escalating issues as necessary.
Administrative Support:

Perform general administrative duties such as filing, photocopying, and scanning documents.
Maintain and organize pharmacy records, ensuring confidentiality and compliance with data protection regulations.
Assist with the preparation of reports, correspondence, and other documentation.
Data Entry and Management:

Accurately enter and update customer and prescription information in the pharmacy’s computer system.
Maintain up-to-date records of inventory, including ordering, receiving, and tracking stock.
Help with the preparation and maintenance of financial records, including invoices and payments.
Inventory and Supplies Management:

Assist in the monitoring and management of pharmacy inventory, ensuring adequate stock levels.
Help in receiving and unpacking deliveries, verifying the accuracy of orders, and stocking shelves.
Coordinate with suppliers and vendors as needed.
Clerical Duties:

Manage incoming and outgoing mail, including sorting, distributing, and preparing correspondence.
Schedule appointments and manage the pharmacy's calendar of events.
Assist with organizing and maintaining a clean and orderly work environment.
Health and Safety Compliance:

Support the maintenance of a safe and healthy workplace by adhering to pharmacy policies and health and safety guidelines.
Assist in implementing procedures related to the disposal of pharmaceutical waste and hazardous materials.
Qualifications:

High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
Previous experience in an administrative or customer service role, preferably within a healthcare or retail environment.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with pharmacy software systems.
Excellent communication and interpersonal skills.
Ability to handle sensitive information confidentially.
Strong multitasking abilities and capability to prioritize tasks effectively.
A friendly and professional demeanor with a commitment to providing excellent customer service.

For more information regarding the main responsibilities of the role, please refer to the attached Job Description. Communication To ensure that confidentiality is maintained with regard to the business of the services at all times. To liaise effectively with their line manager. To provide general non-clinical information and guidance regarding the Whittington Health Community Services to the referrers, patients, carers and the general public, in an appropriate manner To ensure that the patient understands the information regarding their appointment and their responsibilities in lines with Whittington Health Service guidelines. To manage all correspondence generated by the Community Services to patients, GPs, and other health professionals in line with the Whittington Health procedures and protocols. To be able to utilise sensitive communication skills to ensure the patient, carer or other health professionals are happy with the care processes. Training and Development To participate in the Trusts Appraisal system under the supervision of the Manager and Team Leader and attend any training courses as deemed appropriate to meet the objectives of the service and for personal development. To take responsibility for self-development on a continuous basis, undertaking on-the- job training as training is required. To the complete of all mandatory training required by the organisation and ensure all modules are within date.

Scope:

Undertake the tasks of receiving calls, taking messages and routing correspondence

Attend to walk-in queries and request

Responding to email enquiries

Administration of training applications and grants

Administration of petty cash and payment vouchers

Provide support for corporate events

Develop and carry out efficient documentation and filing

Pre-requites:

Proficiency in MS Office

Customer orientation and highly adaptable

Meticulous and able to multi-task to meet deadlines

Strong sense of punctuality and good time management

Team player who works well with others

Proven experience as an Administrative Assistant or Executive will be an added advantage

Job Title: Administrative Assistant

Location: York

Job Type: Temporary

Salary: £11.48

Job Description:
We are seeking a detail-oriented Administrative Assistant to join our client team based in York.
The primary focus of this role will be to help clear our backlog of paperwork.
This is a crucial position that will help streamline our processes and improve service delivery to our clients.

Key Responsibilities:
1.Sort, organize, and prioritize backlogged paperwork.
2.Enter data from paper records into our digital systems accurately and efficiently
3.Assist in creating a more efficient filing system for both physical and digital records
4.Collaborate with team members to ensure all necessary information is captured and processed
5.Maintain confidentiality of sensitive client and operational information
6.Identify areas for process improvement in our administrative workflows

Requirements:
1.Excellent organizational and time management skills
2.Strong attention to detail and accuracy in data entry
3.Proficiency in Microsoft Office Suite, particularly Excel
5.Ability to work independently and as part of a team
6.Strong written and verbal communication skills

If you are passionate about improving healthcare delivery through technology and have a talent for organization and administration,
we encourage you to apply for this position.

To apply, please submit your resume and cover letter through our Indeed portal

What skills and experience we're looking for

Chaucer School is an ACE aware/trauma informed school that places our young people at the heart of everything that we do. All staff whether teaching or support staff have a desire to see our young people reach their potential and become successful, happy and confident young adults.

We are currently seeking a professional support staff to join our support services team. An overriding requirement for all staff coming to work at Chaucer is that they want to work with and alongside young people.

We are seeking an enthusiastic and committed professional to join our administrative services within school. Working to the Administrative Services Manager the post holder will be key in providing efficient and effective delivery of front of house services through our main office, servicing parents, students, staff and visitors. The effective delivery of these services, the quality of response and communication and the professional approach to all stakeholders will be key success criteria.

Do you have:

• Excellent interpersonal and communication skills
• Good organisational, time management and IT skills
• An ability to use your initiative
• Systematic and effective documentation and record-keeping
• The ability to deal sensitively and discreetly with a wide range of people
• An interest in whole school issues and a desire to work with young people
• A smile and a can do attitude
• A desire and ability to reflect on practice and constantly improve

Please see attached recruitment pack for further details

What the school offers its staff

Please see attached recruitment pack for further details

Commitment to safeguarding

Everybody at Chaucer school has a statutory duty to "safeguard and promote the welfare of children"

The Gender Identity Clinic (GIC) is the longest established clinic of its kind in the world (1966), and consists of a large multidisciplinary team, with whom the post holder will work. It accepts self-referrals, as well as referrals from primary or secondary care of adults who are gender diverse or dysphoric. Care includes specialist assessment and, where necessary, diagnosis of gender incongruence, and may also include psychological therapies, speech & language therapy, endocrinology, referral for hair removal, referral for surgical procedures and aftercare.

We are looking for someone who wants to develop their existing administration skills in a healthcare environment and support the service administrators in this busy service. With strong IT skills, the post holder should be able to demonstrate excellent communication skills as they will be dealing with professionals, external agencies and, at times, challenging and distressed patients that may contact/ attend the service.

We are looking for an enthusiastic administrative assistant to take on this role who is committed to supporting the team to deliver a professional, first class service to our patients. The successful applicant will be able to work in a very busy department dealing with clinicians and patients.
• To ensure all agreed office processes are actioned in a timely way.
• To confidently use Microsoft Office and Care Notes (patient management system).
• To deal professionally with face to face and telephone enquiries from referrers, staff groups, patients, relatives and carers to attend team Away Days as required.
• Providing relevant and effective clinical services for all patients and their families, ensuring that those who need our services can access them easily.
• To support the Service Administrator with entering referrals on to Care
• To provide administrative support including use of template letters and forms as required.
• To upload correspondence and forms on Care Notes as
• To support room bookings for meetings and appointments as
• To provide a high standard of administrative support according to agreed office processes around every stage of a patient’s referral including intake, transfer or discharge.
• To take responsibility for incoming mail and emails and action these as
• To ensure the accuracy of all patient
• To uphold the Trust’s policy on confidentiality, promoting the careful and safe holding of patient information.
• Any other duties commensurate within Band 3, as requested by the Admin Lead, Service Director, Service Manager or Assistant Service Manager.

The Tavistock and Portman NHS Foundation Trust is a specialist mental health trust with a focus on training and education alongside a full range of mental health services and psychological therapies for children and their families, young people and adults. With 500 staff across a number of sites, we are committed to improving mental health and emotional wellbeing, believing that high quality mental health services should be available for all who need them. We bring a distinctive contribution based on the importance we attach to social experience at all stages of people’s lives, and our focus on psychological and developmental approaches to the promotion of health and the prevention and treatment of mental ill health. For more information, please access the following link: https://tavistockandportman.nhs.uk/

Please see the attached Job Description and Person specification for more information on the role requirements and duties.


This advert closes on Thursday 1 Aug 2024

• Provide general administrative support to the F&B Department
• Provide general clerical and project based administrative support
• Assist with preparation of department reports and presentations
• Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
• Ensure that the department’s processes are in line with company requirements
• Any other duties as may reasonably be requested by the management team
• Other analysis and follow-up as required by the F&B Department.

14 Months Apprenticeship Program

The Barnet Group

Would you like to be part of a phenomenal team of 1000 colleagues who every day are making a positive impact on more than 14,000 families in and around the diverse communities of Barnet? If so, then the Barnet Group can offer you what you are looking for.

The Barnet Group prides itself on being an inclusive employer so that our people can be their authentic self. We promote an environment where each staff member feels valued while also acknowledging their differences and how these differences contribute to our culture and business outcomes.

We celebrate different points of view and want to encourage a diverse group of people who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief and sexual orientation.

The Vacancy

TBG Flex is seeking to hire a Gas Team Admin Apprentice to add to the growing team.

The successful candidate will be responsible for see job description.





What you'll need to succeed

you must be over the age of 16.
not in full time education or work.
have GCSE grade 4 or C in English and Maths.
be eligible to work in the UK.
not already hold a qualification in Business & Admin or a CIPD Level 3.


What you need to do now

If you're interested in this role, look at the attached Job Description for more details and if it’s the ideal job for you, click 'apply now’.

What’s in it for you?

We’re committed to making The Barnet Group a really great place to work. As well as offering a positive culture, we offer a generous pay and benefits package, some of which are listed below:



We are a London Living Wage Employer
25 days annual leave, rising with length of service
Ability to buy or sell up to five days annual leave per year
Life insurance - 3x of annual salary
Employee Assistance Programme
Volunteering Activities
Flexible and agile working
Flexible Benefits & Pension – access to a variety of benefits to choose from
Career progression across the organisation with our mentoring programme and apprenticeships
Access to extensive learning and training opportunities with learning pool platform
The Barnet Group is a mindful employer with trained Mental Health First Aiders


Our promise and values

We celebrate different points of view and want to encourage a diverse group of residents who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief, and sexual orientation.



We understand that some customers may, due to the nature of their disability, find it difficult to engage with us or access our services. We aim to ensure that all customers are provided with equal opportunities, and to that end we strive to comply with the requirements of the Equality Act 2010. Should you have a disability and require a particular adjustment to be made to allow you to fully participate or engage with us, please make this known to us so that we can consider your request, discuss your requirements with you, and reach an agreement.



Most importantly, we believe in the three “C’s” of inclusion; by being curious, courageous, and committed individuals, we inspire our teams to become more welcoming and inclusive.

Our values are also an integral part of the way we work together, and they are:

Show respect – we respect each other and our customers.
Find solutions – we find solutions to meet people’s needs.
Make a difference – we make a positive difference to people’s lives.
Be person centred - Treat everyone you meet as an individual, and remember, one size does not fit all.

The successful candidate will be part of a team involved in various administrative and reception functions including meeting and greeting patients, booking patients in for their examinations and making complex Imaging appointments. The job also entails compilation of daily lists, filing, registering new patients on IT systems and various other administrative tasks, including patient appointment reminders when based at St. Mary’s Hospital site.

You will also be answering telephone queries and booking Imaging appointments. The job requires the use of various computer systems including Patient Administration Systems and Radiology Information Systems.

Previous experience of using the hospital Patient Administrative Systems, formal Customer Care Training, a good understanding of imaging procedures and general clerical experience are very desirable.

We are looking for candidates with previous experience of dealing with patient appointment and booking protocols, with a proven track record of strong administrative skills.

You will need to have excellent communication skills and be able to liaise with all members of the Radiology team, Clinicians, other Trust staff, external providers and members of the general public.

•To act as the first point of contact for other medical staff, planned visitors and delegates who have appointments/meetings within the department ensuring that ID badges and security checks are undertaken on first arrival.

•To demonstrate a high standard of customer care by being courteous and helpful at all times to patients, visitors and staff. To provide patients with appropriate and often complex information relating to their examinations.

•To deal with all telephone queries entering the department via the Departmental Call Centre from Patients, General Practitioners, Consultants and other Hospitals, as well as general Departmental matters. This includes changes to appointments, addressing any conflicting appointment information, and requests for images on CD, and fielding calls to radiologists and other members of staff. To ensure that all telephone calls are answered within the agreed time and in line with the Trust telephone standard.

•The postholder must be able to triage all calls appropriately as well as deal empathetically with people who may be bereaved, distressed or angry using tact, persuasion and discretion and assessing priorities and initiating action as required.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.





The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.


This advert closes on Tuesday 30 Jul 2024

Better Lives service in Islington is a substance misuse service delivering treatment to residents in Islington. Camden and Islington Trust are the Lead Providers working in partnership with Humankind . This model of treatment was coproduced with our service users who are an integral part of our commitment to service users outcomes.

This is an exciting new way to deliver treatment to people who require treatment for substance misuse issue and whilst offering support to their family and carers. The model has several pathways from shared care in primary care settings to working with the criminal justice pathways to support those in need into the wider treatment model. We deliver a day programme and are committed to supporting our service user through their recovery journey and helping them to further support them into the community to build up their recovery capital to give them the best opportunity for successful outcomes.



The partnership between Barnet, Enfield and Haringey Mental Health NHS Trust (BEH) and Camden and Islington NHS Foundation Trust (C&I) is going from strength to strength since it was originally established in 2021 forming the North London Mental Health Partnership.

In order to meet the needs of the new Partnership services you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Enfield and Harringay Trust and Camden and Islington Trust. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.

We are looking for an administrative support worker to join one of our Better Lives Substance Misuse Teams. The role will involve working Monday- Friday and will include some evening work. The ideal candidates will have a flexible approach to work, work calmly under pressure, show keen attention to detail and have an interest in the work carried out by the services.


This advert closes on Tuesday 30 Jul 2024

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

What skills and experience we're looking for



We are looking for someone who:



• Is approachable and organised with good attention to detail.
• Is able to prioritise their work effectively and remain calm when dealing with competing priorities and deadlines.
• has exceptional interpersonal and communication skills, both written and oral
• has experience of maintaining manual and computerised records and can undertake routine financial administration
• has an understanding and ability to maintain confidentiality
• Has good literacy, numeracy and ICT skills.
• Is a team player with a collaborative and flexible approach.
• is able to form positive relationships with pupils, families and staff
• Has first aid training or is willing to complete it.




What the school offers its staff



We will offer you:



• a caring and positive working environment.
• a highly skilled, professional and motivated staff team.
• a supportive governing body and senior leadership team, all of whom are committed to your professional development
• warm and welcoming pupils and families
• collaborative working practice with a wide range of stakeholders




Further details about the role



The Role



Your responsibilities will include:



• Welcoming visitors and serving as the first point of contact for enquiries
• Ensuring smooth administrative processes
• Managing tasks efficiently and responding to diverse school needs
• Contributing to a supportive and inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers, staff, and the school leadership team
• Upholding the school's policies and procedures.




Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.